Office Manager

Job Description

Job Description

We are looking for an experienced Office Manager to join our team in Boulder, Colorado. This Contract-to-permanent position requires a detail-oriented individual with strong organizational and communication skills to oversee daily office operations, manage supplies, and support financial functions. The ideal candidate will play a vital role in ensuring the office runs efficiently while maintaining a positive and productive environment.

Responsibilities :

• Coordinate and oversee day-to-day administrative tasks to ensure smooth office operations.
• Manage office supplies, including ordering, inventory tracking, and maintaining stock levels.
• Handle accounts payable and receivable processes, ensuring accuracy and timely completion.
• Serve as the first point of contact by answering multi-line phone systems and greeting visitors in a detail-oriented manner.
• Support sales efforts by assisting with pre-sales tasks, B2B communications, and sales calls.
• Maintain vendor relationships and ensure effective communication for supply and service needs.
• Utilize Sage MAS 90 and Microsoft Excel for billing, inventory tracking, and accounting functions.
• Manage ticketing systems to track and resolve operational issues efficiently.
• Prepare for year-end closings and assist with financial reporting when required.
• Ensure email communications are clear and timely, addressing customer and vendor inquiries.
• Minimum of 1 year of experience in office administration or management.
• Proficiency in handling accounts payable and receivable tasks.
• Strong knowledge of inventory cycles and vendor management processes.
• Experience with multi-line phone systems and receptionist duties.
• Familiarity with Sage MAS 90 and Microsoft Excel for accounting and reporting.
• Ability to manage billing functions and support year-end closings.
• Excellent verbal and written communication skills for B2B and customer interactions.
• Highly organized and detail-oriented, with the ability to prioritize tasks effectively.