Office Manager

Addison GroupTulsa, OK, US

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Job Description

Job Title : Office Manager

Location : Downtown Tulsa

Pay : $24 - $26 an hour

Benefits : This position is eligible for medical, dental, vision, and 401(k).

Type of Employment : Contract-to-hire

Office Manager

A growing and award-winning architecture and design firm is seeking a proactive and detail-oriented Office Manager to join its team of architects, landscape architects, and interior designers. This role is essential in ensuring smooth office operations and delivering excellent client service. The position is based in Tulsa, Oklahoma.

The firm is known for its collaborative environment and diverse portfolio of work, including education, government / public, healthcare, office, non-profit, and recreation projects, as well as specialty practices in hospitality, equine, and historic preservation architecture. Team members enjoy a design-oriented practice that values exceptional work, client service, and community engagement.

The ideal candidate will thrive in a fast-paced, team-oriented environment, be a self-starter, and excel at multitasking. Strong attention to detail, organization, and the ability to prioritize deadlines effectively are essential. This role requires proactive planning, critical thinking, and excellent problem-solving and communication skills.

Job Responsibilities

Employee Experience & Office Support

Facilitate employee onboarding and ensure a welcoming experience for new hires
Maintain office supplies and equipment inventory
Coordinate administrative tasks such as ordering flowers and handling office support needs
Assist with software and system platforms used across the company

Scheduling & Coordination

Manage company calendars, conference rooms, and shared resources

Organize internal events, training sessions, and company gatherings

Coordinate travel arrangements, including flights, hotels, and rental vehicles

Asset & Facility Management

Oversee maintenance, registration, and usage tracking of company vehicles

Manage branded materials and company apparel

Documentation & Compliance

Handle Certificates of Insurance (COIs), requests, and policy compliance

Assist with contract reviews and edits

Departmental Support

Provide administrative support to accounting and design teams

Contribute to special projects and other assignments as needed

Qualifications

Associate or bachelor’s degree preferred

Strong organizational and time management skills with the ability to handle multiple priorities

Excellent verbal and written communication skills

Strong sense of client service and professionalism

High attention to detail and a strong sense of urgency

Intermediate to advanced skills in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Proficiency with virtual meeting platforms such as Teams and Zoom

Ability to work independently and take initiative

Flexible and adaptable to change

The firm offers competitive compensation and benefits commensurate with experience, flexible work hours, and a collaborative work environment that encourages professional growth, design excellence, and mutual respect.

This employer is an equal opportunity organization , committed to providing a workplace free from harassment and discrimination and encouraging individuals from all backgrounds to apply.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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Office Manager • Tulsa, OK, US