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Business Office Coordinator

Business Office Coordinator

Springpoint Senior LivingWilliamstown, NJ, US
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Business Office Coordinator

Village Point is seeking an experienced Business Office Coordinator to join our team! Village Point is a Springpoint Senior Living Community located in Monroe Township, NJ. At Springpoint, the Business Office Coordinator is responsible for overseeing the Front-End functions of the community and handle the finances in accordance with current applicable federal, state and local standards, guidelines, and regulations with our established policies and procedures, and as may be directed by the Administrator, Executive Director, or Corporate Office designee.

Responsibilities :

  • Supervise the Concierge Services in accordance with community goals and expectations
  • Supervise the contracted services for the Beauty Shop, ensuring compliance with contract terms, achievement of resident satisfaction and revenue goals

Accounts Receivable

  • Gather ancillary charges from department managers.
  • Produce telephone ancillary charge for residents HCC.
  • Enter residential ancillary charges into software for billing system for HCC.
  • Make deposits for all accounts (operating, entrance fees, waiting list, church council, gift shop, PNA, HCC security deposit).
  • Distribute HCC billing statements with attachments.
  • Collection follow-up for HCC accounts, including past due accounts.
  • Maintain reconciliation of PNA statements for HCC Medicaid patients.
  • Maintain reconciliation of Petty Cash account and replenish as needed.
  • Maintain bank reconciliation of statements for Resident Committee, 1099 information, YTD donations per resident tax letter.

    • Accounts Payable

  • Forward invoices and completed orders to Home Office.
  • Complete Residential Census.
  • Process refunds on overpaid accounts.

    • Yearly Tasks

  • Calculations of room and board for all HCC patients for tax purposes.

    • Equipment and Supply Functions

  • Assure that an adequate supply of accounting supplies is on hand to meet the day-to-day needs of the facility.
  • Report all equipment and office supply needs to the Accounting Staff.
  • Request repairs for office equipment, as necessary.

    • Budget and Planning Functions

  • Assist the department directors in preparing budgets, as necessary.

    • Residents Rights

  • Assure that the residents' rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to lodge complaints, are well established and maintained at all times.
  • Maintain confidentiality of all resident information.
  • Knock before entering a resident's room.

    • Education and Experience :

  • High School Diploma or equivalent
  • Associates Degree in Business or Accounting is preferred, but not required
  • 2 years' experience in a similar position (i.e. experience in bookkeeping or accounting practices in payroll preparation)
  • Previous supervisory experience, preferably with a customer service function
  • Experience in Health Care accounting is preferred

    • Comprehensive Benefits Package (Full Time) :

  • Medical / Dental / Vision / Rx Plans
  • Paid Time Off and Holidays
  • 401(k) with Company Match (Once Eligible)
  • Life & Disability Insurance
  • Flexible Spending Accounts
  • Voluntary Benefits (including DailyPay!)
  • Employee & Resident Bonus Referral Programs
  • Employee Assistance Program
  • Wellness & Wellbeing Programs
  • Tuition Reimbursement
  • Professional Development and Career Opportunities

    • Salary Range : $59,000.00 - $63,000.00 / year

    Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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    Office Coordinator • Williamstown, NJ, US

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