Clerical Series

Principal Office Assistant, Senior Office Assistant, Office Assistant, and Clerical Assistant

The City of Garden Grove is accepting applications for the position of PRINCIPAL OFFICE ASSISTANT, SENIOR OFFICE ASSISTANT, OFFICE ASSISTANT, and CLERICAL ASSISTANT. Deadline to apply for this recruitment is October 13, 2025 at 5 : 00 p.m. PST. Applicants should have excellent organizational and office skills; be detail-oriented and meticulous; be proficient with computer programs, such as MS Word and Excel; know how to interact with various levels of employees in the organization; and be very customer service-oriented.

There is currently one (1) full-time Principal Office Assistant vacancy in the City Clerk's Office and one (1) part-time Clerical Assistant vacancy in the Community Services Department. This eligibility list may be used to fill all current and future vacancies throughout the City.

Principal Office Assistant : $4,805 - $7,099 monthly / $27.7199 - $40.9533 hourly. Example of Duties : Receive inquiries from the public both in person and over the phone; maintain complex systems of interrelated files and records; prepare or supervise the preparation of complex reports and summaries; prepare documents including letters, reports, bulletins, memoranda, and minutes of meetings using Microsoft Word and Excel; answer employee and public queries regarding interpretation of policies and procedures; regulate or supervise the maintenance of important records; compose correspondence or memoranda; check reports and records for accuracy, completeness and compliance with established standards; maintain confidential information in files and records; screen and route correspondence to appropriate individuals; operate a variety of office machinery including a personal computer; gather and verify information on a variety of subjects and compile financial, statistical, activity and legal reports; create data reporting forms and maintain data; may direct the work of other clerical staff; perform other related duties as assigned.

Minimum Requirements : Education : Graduation from an accredited high school or completion of the G.E.D. Experience : Three (3) years of general clerical experience including the operation of standard office equipment including PCs using MS Word and Excel.

Senior Office Assistant : $4,348 - $6,423 monthly / $25.0837 - $37.0574 hourly. Example of Duties : Interact with the public to answer questions, take complaints and disseminate information, both in person and by phone; perform general clerical and related duties, including deciphering rough drafts and using a personal computer to prepare reports, correspondence, bills, vouchers, requisitions, receipts, notices or statistical data; input and retrieve data from the computer; type reports, correspondence, vouchers, receipts, schedules, minutes, requisitions and notices; proofread and check reports, records and other data for accuracy, completeness and compliance with established office procedures; prepare supply order requisitions; answer mail and compose correspondence related to procedural matters or to impart basic information; operate a variety of standard office machines and equipment; perform other related duties as assigned.

Minimum Requirements : Education : Graduation from an accredited high school or completion of the G.E.D. Experience : Two (2) years of responsible clerical experience, including the operation of standard office equipment, and personal computers using database management software and MS Word.

Office Assistant : $3,935 - $5,813 monthly / $22.7006 - $33.5380 hourly. Example of Duties : Answer routine requests for information from the public and City staff; maintain informational and operational records; operate a variety of standard office machines; handle routing of incoming and outgoing mail; classify material by subject matter and prepare new files; type and / or verify reports, correspondence, vouchers, receipts, schedules, minutes, requisitions, notices, and statistical data; disseminate forms to the public and give instructions for completion; compose routine memos, correspondence and reports as needed; compile, extract, summarize, and check fiscal and statistical data; prepare requisitions and receive supplies; perform other duties as assigned.

Minimum Requirements : Education : Graduation from an accredited high school or completion of the G.E.D. Experience : One (1) year of general clerical experience including the operation of standard office equipment.

Clerical Assistant : $3,746 - $5,534 monthly / $21.6098 - $31.9277 hourly. Example of Duties : Support members of their division by greeting and assisting the public; operate standard office machines, including multi-line telephones, typewriters, adding machines, personal computers and copiers; record, compare, check, verify and file information on records, forms and into the computer database; search hard-copy and computer files for specific information; prepare, copy, collate and assemble documents and other information; type letters, reports, labels or other written documents from rough draft and clear copy; proofread and check work for accuracy, proper grammar and compliance with procedures and / or policies; open and distribute mail; make simple arithmetical calculations and post financial and statistical data on records and forms, and enter data into a computer; perform other related duties as assigned.

Minimum Requirements : Education : Graduation from an accredited high school or completion of the G.E.D. Experience : Six (6) months of clerical experience in an office or public service environment using personal computers and with multiple-line telephones. Work experience with numbers or data is desirable.