Finance Coordinator-SAIL

Finance Coordinator

The Student Activities, Involvement & Leadership Office (SAIL) serves as the main point of contact for all things related to Registered Student Organizations (RSOs), student leadership, campus programming, Undergraduate Student Government (USG), and Fraternity & Sorority Life. SAIL provides support and assistance to Mines students in a variety of ways through programming, trainings, and engagement opportunities. SAIL coordinates a range of programs and activities to serve the university's student development and retention efforts. Additionally, the Associated Students Fee is distributed and reconciled through this department.

Under the general supervision of the SAIL Associate Director of Finance & Operations, the Finance Coordinator provides administrative support to the SAIL Office staff including but not limited to the Director, Associate Directors, Assistant Director, RSO Coordinator, and FSL Coordinator. The Finance Coordinator provides assistance and resources to all students and the campus community. The SAIL Finance Coordinator aids the Director and the Associate Director with reports, data compilation, and transactional activities such as reimbursements, purchase requisitions, contract submissions, invoice review and payment approvals, among others. This position serves as co-advisor to the Student Organizations Finance Committee and will oversee and be in frequent contact with all 180+ RSOs providing decisions regarding student travel and enforcing procedural processes. The Finance Coordinator will also manage the general administration of the office. Additionally, the position is responsible for various report extractions, accessing confidential records utilizing COGNOS, and providing overall office management. The Finance Coordinator may be required occasionally to work nights and / or weekends to support campus-wide programs such as Homecoming, E-Days, or other SAIL or Mines initiatives.

Primary Responsibilities :

• Responsible for student travel coordination, travel budget approval, and enforcing and upholding Mines' travel policies and procedures; the Coordinator decides appropriateness of travel arrangements and accommodations for student groups and determines when to grant alternate itineraries
• Collect necessary documentation and information to create travel approvals and reports
• Ensures Clery Act form submission compliance
• Meets with student leaders and advisors to inform them of travel policy and regulations
• Administrative oversite over OreConnect platform used to manage all clubs and organizations, campus forms, and budgeting
• Responsible for CashNet procedures, developing pages, working with partnering offices to build sites, testing, and administration; create and update CashNet pages for student groups
• Advise and support the Student Organization Finance Committee (SOFC), a governing body responsible for funding and oversight of most student organizations on campus
• Oversite over Vivenue and the SAIL portion of building ticketing pages and managing accounts
• Review purchase requests from student groups and oversee the process from start to finish, communicating regularly with partner departments
• Responsible for RSOs finance and processes trainings and enforcement of Mines and SAIL's financial policy and procedure guidelines for organizations spending
• Pull data, create / write reports, and send reports to authorized individuals; responsible for submitting reports to accounting for tax liability assessment
• Reconciles deposits with RSOs budgets; creates deposits for student organizations and the SAIL office daily
• Supervise student staff assistants assigned to financial responsibilities, approve student timesheets, and submit student contracts
• Support all technology functions within SAIL, including digital signage, SAIL website, and Banner software interactions
• Responsible for branded merchandise orders for RSOs as well as the SAIL office and well versed in campus branding policy and approvals
• Provides support to the RSO Coordinator and Associate Director of Finance & Operations for all RSO related activity
• Support the RSO Coordinator with SAIL Front Desk oversite

Additional responsibilities :

Minimum Qualifications :

Knowledge, Skills, and Abilities :

Preferred Qualifications :

Knowledge, Skills, and Abilities :

Job Demands and Working Conditions :

Potential Environmental Conditions / Hazards :

Salary and Benefits : $58,485 - $60,102 Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees. Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes : Flexible health and dental care options Generous sick / vacation time : 13 paid holidays per year including a week-long winter break for entire campus. Fully vested retirement plan on first day of employment, with generous employer contribution Tuition benefits (6 credits per year for employees, 50 percent discount for dependents) Free RTD Ecopass All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu / human-resources / benefits.

How to Apply :

Complete an online application (personal information, demographic information, veteran status) Upload a resume or CV Upload a cover letter Candidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position. This posting may be used to fill more than one vacancy based on business needs. References will not be contacted until later in the selection process and you will be informed before that contact is made. Application review will begin October 15, 2025. This posting will remain open until filled and may close without notice. For best consideration, apply by October 14, 2025 at 11 : 59 p.m. as applications received after that date may not be reviewed.

It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu