Administrative Assistant 5

Job Title : Administrative Assistant

Join our team of exceptional faculty and staff! Thank you for your interest in Louisiana Tech University. Louisiana Tech University is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a culture where people of all backgrounds, identities, and perspectives can feel secure and welcome.

Position : Administrative Assistant 5

Department : Office of the President

Location : Ruston, LA

Job Type : Classified, Full-time

Hourly Rate : $18.04

Closing Date : October 26, 2025

SUPPLEMENTAL INFORMATION : APPLICANTS MUST APPLY BY THE ANNOUNCEMENT DEADLINE. The State of Louisiana only accepts online applications. Resumes WILL NOT be accepted in lieu of a completed application. A resume upload will NOT populate your information into your application. Work history information left off your electronic application or only included in an attached resume will not be taken into consideration during the evaluation of your qualifications for the advertised vacancy. Additionally, it is essential to emphasize that when submitting your application, it is highly recommended to provide comprehensive answers to the supplemental questions and any other necessary information.

QUALIFICATION REQUIREMENTS : MINIMUM QUALIFICATIONS : Four years of experience in administrative services. EXPERIENCE SUBSTITUTION : Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

FUNCTION OF WORK : To serve as the special assistant to a classified / unclassified executive or high-ranking classified administrator. Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach / action to take in non-routine situations.

EXAMPLES OF WORK : EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED. Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas. Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records. Serves as executive support to department advisors and decision-makers, including administrators and boards / committees. Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken. Interprets departmental policies and procedures for staff members and the general public. Conducts and / or supervises special projects, such as organizing charity drives or coordinating facility maintenance. Collects and compiles budgetary data for monitoring funds and staffing levels. Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes. May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.

COMPETENCIES : AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES :

• Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability : The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Displaying Expertise : The ability to exhibit specialized skills or knowledge gained from experience or training

Selected Preferred Competencies :

NOTE TO CURRENT EMPLOYEES : For current Louisiana Tech University Employees you MUST apply for this vacancy internally. To apply for this vacancy internally, click on the "Job Hub" app from your Workday dashboard. Select "Browse Jobs," and then "View Job." Finally, click on "Apply."

Louisiana Tech University is an AA / ADA / EEO employer. Louisiana Tech recruits, selects, employs and promotes without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, political affiliation, age, disability, veteran status, or genetic information in its admission and recruitment of students, educational programs, and activities, or employment policies.

Applications must be completed by 11 : 59 p.m. on the Job Closing Date to ensure consideration.