Retirement Legal Management Assistant IV-CC

Retirement Legal Management Assistant IV-CC at Ventura County, CA summary :

The Retirement Legal Management Assistant IV-CC provides advanced legal secretarial and administrative support to attorneys within the Ventura County Employees' Retirement Association, specializing in retirement benefits, civil litigation, and public employee benefits administration. Responsibilities include preparing and managing complex legal documents, coordinating with external agencies, ensuring compliance with laws such as the Brown Act, and supporting board meetings and filings. The role also involves legal research, training clerical staff, handling confidential information, and managing case and administrative records using specialized legal software.

Salary : $71,972.18 - $100,761.04 Annually

Location : Ventura County Government Center, CA

Job Type : Full-Time

Job Number : 1341RET-25AA (YM)

Department : Ventura County Employees' Retirement Association

Opening Date : 09 / 24 / 2025

Closing Date : 10 / 7 / 2025 5 : 00 PM Pacific

Description

WHAT WE OFFER

• Flexible Schedules - Flexible and hybrid telework schedules are possible.
• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.
• Bilingual Incentive - Incumbents may also be eligible for a bilingual incentive depending upon operational needs and certification skills.
• Annual Leave - 208 hours per year, increasing to 288 hours after 5 years of service.
• Annual Leave Redemption - The ability to "cash in" or redeem up to 100 hours of Annual Leave per year after using 80 hours in the preceding twelve months.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and / or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
• Health Plans - Full time employees are afforded a flexible credit allowance for purchasing medical, dental, and / or vision insurance from a group of authorized plans : Tier one for employee only is $509 per biweekly pay period, tier two for employee plus one is $779 per biweekly pay period and tier three for employee plus family is $983 per biweekly pay period.
• Flexible Spending Accounts - Choice of participation in the Flexible Spending Accounts, which increase spending power through reimbursement of pre-tax dollars for IRS-approved dependent care and health care expenses.
• Pension Plan - Both the County and employees contribute to the County's Retirement Plan and to Social Security. If eligible, reciprocity may be established with other public retirement systems, such as CalPERS.
• Holidays - 12 paid days per year, which includes a scheduled floating holiday.

Description

Under direction of assigned attorney or manager, provides specialized secretarial, complex clerical and advanced technical support to assigned attorney staff within the Retirement Office; and performs related duties as required.

The ideal candidate will be able to provide the full range of executive legal secretarial and administrative support to assigned management attorney staff; will have extensive knowledge of civil litigation and administrative practices and procedures; will have a conceptual framework of retirement benefit related areas such as public employee benefits administration, disability retirement, family law, probate law, trusts and estates and conservatorships; will have knowledge of open meeting laws; and may have experience providing lead or supervisory direction or training for other clerical staff.

AGENCY / DEPARTMENT : Ventura County Employees' Retirement Association (VCERA)

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed Term), Intermittent, and Extra Help vacancies for this position only. There is currently one (1) Regular vacancy within VCERA.

Legal Management Assistant IV-CC is a Management / Confidential classification and is eligible for overtime compensation. Incumbents in this classification are eligible for benefits at the MCC level.

TENTATIVE SCHEDULE

OPENING DATE : September 24, 2025

CLOSING DATE : October 7, 2025, at 5 : 00 PM

Examples Of Duties

Duties may include but are not limited to the following :

Typical Qualifications

These are the entrance requirements to the examination process and ensure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING AND EXPERIENCE :

Any combination of education and / or experience that would provide the knowledge and abilities listed below. The required knowledge, skills, and abilities can be met by :

OR

NECESSARY SPECIAL REQUIREMENTS :

DESIRED :

KNOWLEDGE, SKILLS, and ABILITIES :

Thorough knowledge of :

Advanced skill in :

Thorough ability to :

Recruitment Process

FINAL FILING DATE : Applications must be received by Ventura County Human Resources Department in Ventura, California, no later than 5 : 00 PM on October 7, 2025.

To apply online, please refer to our website at . If you prefer to submit a paper application, please call for application materials and submit them to County of Ventura, Human Resources Division, 800 S. Victoria Ave., Loc. # 1970, Ventura, CA 93009.

NOTE TO APPLICANTS : Sufficient information must be provided under the Education / Work Experience portion of the application and supplemental questionnaire to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.

NOTE : If presently permanently employed in another "merit" or "civil service" public agency / entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click for additional information.

SUPPLEMENTAL QUESTIONNAIRE - qualifying : All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire will result in the application being removed from consideration.

APPLICATION EVALUATION - qualifying : All applications will be reviewed to determine whether the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

WRITTEN EXAMINATION - 100% : A job-related written examination will be conducted to evaluate and compare participating candidates' knowledge of grammar / punctuation, spelling, legal knowledge / terminology and legal citations. Candidates must earn a score of seventy percent (70) or higher to qualify for placement on the eligible list.

ELIGIBLE LIST :

Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION :

A thorough pre-employment, post-offer background investigation, which may include inquiry into past employment, education, criminal background information and driving record, may be required for this position.

EQUAL EMPLOYMENT OPPORTUNITY :

The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

For further information regarding this recruitment, please contact Yvonne Martinez by email at or phone .

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

MANAGEMENT

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

Union Codes : MB3, MB4, MS, MT, MCC, OU

01

Which option below best describes your general office secretarial / clerical experience work experience?

NOTE : Full time is considered 40 hours per week; anything less than that must be prorated.

No experience.

02

Please describe your work experience performing general office secretarial / clerical experience, including legal clerical experience that required knowledge of complex civil litigation secretarial procedures and practices. In your response, please include the following :

A.) Employer(s) where you obtained this experience.

B.) Years of experience.

C.) Types of duties performed.

D.) Whether your experience includes working in a fast-paced environment handling multiple priorities.

To receive credit for this experience you MUST include each employer in the Work Experience section of your application, and all details for each employer must be included.

If you do not have this kind of experience, please type "No experience."

03

Please describe your experience conducting legal or procedural research using technical and internet resources (e.g., online legal databases, government websites, or Court Rules). In your response, please include the following :

A.) Employer(s) where you obtained this experience.

B.) Years of experience.

C.) The types of resources or tools you used.

D.) The purpose of your research.

E.) An example of how your research supported a decision, process, or outcome.

F.) Any challenges you encountered and how you addressed them.

To receive credit for this experience you MUST include each employer in the Work Experience section of your application, and all details for each employer must be included.

If you do not have this kind of experience, please type "No experience."

04

Please describe your experience using legal research software such as Westlaw. In your response, please include the following :

A.) Employer(s) where you obtained this experience.

B.) Years of experience.

C.)The legal research platforms you have used (e.g., Westlaw, LexisNexis, etc.).

D.) The types of legal issues or topics you researched.

E.) An example of a complex research task you completed using the software.

F.) How your research informed legal writing, case preparation, or decision-making.

To receive credit for this experience you MUST include each employer in the Work Experience section of your application, and all details for each employer must be included.

If you do not have this kind of experience, please type "No experience."

05

Please describe your experience using legal document management software such as PerfectLaw. In your response, please include the following :

A.) Employer(s) where you obtained this experience.

B.) Years of experience.

C.) The legal document management platforms you have worked with (e.g. PerfectLaw, MyCase, etc.).

D.) How have they helped you manage case files and improve workflow efficiency.

To receive credit for this experience you MUST include each employer in the Work Experience section of your application, and all details for each employer must be included.

If you do not have this kind of experience, please type "No experience."

06

Please describe your experience working with confidential information and explain why maintaining confidentiality is important. In your response, please include the following :

A.) Employer(s) where you obtained this experience.

B.) How you ensured the information was protected.

To receive credit for this experience you MUST include each employer in the Work Experience section of your application, and all details for each employer must be included.

If you do not have this kind of experience, please type "No experience."

07

Select your level of proficiency in Microsoft Word from the options below.

Required Question

Keywords :

legal secretary, retirement benefits, civil litigation support, legal document preparation, public employee benefits, legal research, Brown Act compliance, case management software, confidential information handling, administrative support