Executive Assistant to the Chief Advancement Officer

Executive Assistant to the Chief Advancement Officer

Amherst Campus

Full Time

JR6372

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description :

Amherst College invites applications for the Executive Assistant to the Chief Advancement Officer position. The Executive Assistant to the Chief Advancement Officer is a full-time, year-round position.

The expected salary range for this job opportunity is : $ 33.00-35.00 per hour

The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information .

The Executive Assistant provides high-level administrative and operational support to a suite of senior leaders within the Advancement division, including, but not limited to, the Chief Advancement Officer. This role is a critical part of ensuring that day-to-day operations run smoothly, priorities are met, and the College's mission is advanced. The position involves frequent engagement with stakeholders inside and outside the organization, requiring professionalism, discretion, and the ability to represent the division effectively.

Serving as the primary administrative liaison to the Office of the President, the Office of the Board of Trustees, and senior staff on Advancement matters, the Executive Assistant coordinates complex schedules, tracks principal gift activity, monitors deadlines, and prepares materials for key meetings and committees, and ensures overall operational efficiency.

The role requires exceptional administrative and organizational abilities; skill in prioritizing and managing multiple tasks; strong interpersonal and relationship-building skills; sound judgment; meticulous attention to detail; and proactive follow-through. It also demands the ability to navigate complex and sensitive situations with tact and diplomacy, taking initiative to address matters appropriately and with a problem-solving mindset. This is a critical support role, and the nature of this work requires this position to be full-time in the office.

The person in this role is expected to work as part of a collaborative and inclusive team, including taking appropriate actions to support a diverse workforce and participating in the College's efforts to create a respectful, inclusive, and welcoming work environment. In addition, all advancement staff members are required to support and staff key events such as Reunion, Homecoming, and Family Weekend. These events may require occasional evening and weekend hours.

Summary of Responsibilities :

Administrative & Logistical Support

• Serve as the primary administrative point of contact for the Office of the CAO, engaging warmly, exercising independent judgment, and responding to inquiries with discretion while ensuring communications are accurate, professional, and timely
• Manage complex calendars, travel logistics, and event scheduling for the CAO / ACAO, anticipating needs, resolving conflicts, and overseeing the preparation of related briefing materials
• Proactively manage Board preparation logistics, coordinating materials, timelines, and communications while managing up and across the organization to ensure all stakeholders are informed and aligned
• Coordinate with the President's Office and other departments to maintain credibility, trust, and seamless collaboration, particularly on Advancement matters requiring sensitive handling
• Support the CAO's oversight functions by reviewing and approving forms, correspondence, and documents prepared for signature
• Track and follow up on principal gift activity, trip reports, and action items from meetings, ensuring timely completion
• Prepare agendas, coordinate logistics, and track follow-up items for Board committees, standing meetings, divisional gatherings, and special events
• Enhance the administrative function of the division by managing HR-related activities and ensuring accurate departmental records, including job descriptions, internal procedures, organizational charts, job postings, and calendars

Prospect Portfolio Support

Qualifications : Required

Interested candidates are asked to submit a resume and cover letter online at https : / / amherst.wd5.myworkdayjobs.com / Amherst_Jobs . Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

To apply, visit https : / / amherst.wd5.myworkdayjobs.com / en-US / Amherst_Jobs / job / Amherst-Campus / Executive-Assistant-to-the-Chief-Advancement-Officer_JR6372

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