Financial Management Analyst

Financial Management Analyst

Under general supervision, performs varied and complex professional and administrative work; conducts administrative studies and analysis of operations in order to solve budget, organizational, program, or procedural problems; acts as staff support to executive level management and authorized committees, commissions, or boards; performs related work as assigned.

The Financial Management Analyst is a journey level classification. Under general supervision, incumbents perform a full range of analytical duties to support the Administrative Services Department.

Works under the direct supervision of the Director of Administrative Services or Division Manager. May supervise interns, clerical staff, or other staff as assigned.

Essential duties and responsibilities may include, but are not limited to, the following :

Researches and analyzes data; prepares recommendations in written or oral form for the Department Director or other staff; Drafts, reviews and finalizes staff reports, agreements, resolutions, correspondence and memorandums; Assists in budget preparation, expenditure tracking, and routine performance measurement monitoring; Assists in the development and implementation of City programs; Provides direct support to the department head or, at the direction of the department head or division manager, other staff; Reviews and provides recommendations to improve departmental operating efficiencies; Reviews and prepares revisions of various department or City policies; Develops and maintains written policies, processes and procedures; Assists with implementation of and compliance monitoring for contracts and agreements; May attend City Council, Commission, or other public meetings as assigned; Provides information and responds to inquiries on City services, policies, and procedures to departments, outside agencies, or community groups; Prepares written communications and public information materials regarding City programs, policies, or activities for external dissemination; Functions as a liaison on behalf of the Administrative Services Department between City staff, outside agencies, contractors, consultants and vendors; Interprets and applies federal and state regulations, legislation, MOUs, and City policies and procedures; seeks management guidance on complex matters as needed. Prepares legislative correspondence and tracks legislation relevant to City operations; Participates in labor negotiations as part of the City's management team; Represents Department of Administrative Services in interactions with division managers in the preparation, organization, and justification of departmental budgets; Prepares and manages competitive procurement processes, including the development of requests for proposals / quotes / information for goods and professional services; Researches, writes, and administers grants; May make oral presentations to the City Council, Commissions, or to the public; May supervise subordinate personnel and serve as a team leader / project manager or member of City task forces; May represent the Director of Administrative Services at meetings involving other City Departments, governmental organizations or community groups; May be required to travel on City business, including for off-site meetings, field visits, or training; Performs other related duties as assigned.

Graduation from an accredited college or university with a Bachelor's degree in public administration, business administration, finance, or a related field is required AND three (3) years of increasingly responsible, professional experience in the area(s) of budget, accounting, procurement, contract management, information technology, or related is required. A Master's degree in public administration, business administration, finance, or a related field is desirable. Bilingual in English and Spanish is desirable.

Possession of a valid California Class C Driver's License and a satisfactory driving record is required at time of appointment and throughout employment in this position.

Knowledge of : the principles, practices and trends of public administration; research, statistical analysis, and report preparation; organization and functions of the assigned municipal department and municipal government overall; principles of accounting and auditing; evaluation techniques and organizational principles; applicable federal, state and local laws, codes, and regulations; methods and procedures of budget preparation; modern office practices, procedures and equipment, including word processing and computer applications (Word, Microsoft Outlook, Excel, PowerPoint, etc.).

Skill and Ability to : perform specialized administrative tasks; conduct research, perform analysis, and prepare and present reports of findings; work independently; interpret and apply related laws, ordinance, and policies; follow oral and written directions; evaluate the work of others; use computer and related software; communicate effectively both orally and in writing; and establish and maintain effective working relationships with others.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed mostly in office settings. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to stand, walk, stoop, crouch and reach with hands and arms. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus and perform office machine operations. Incumbents are not substantially exposed to adverse environmental conditions.

Application Packets Must Include : A fully completed online employment application which covers at least the past 10 years of employment history (or longer if you have other relevant experience). Responses to the supplemental questionnaire. Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application. Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested.

Selection Process : All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification. Application Review : The first phase will be a detailed review and appraisal of each candidate's application. This phase is for qualifying purposes only. There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase. Written Examination : If a written exam is given, a minimum of 70% must be obtained on the written exam to be eligible to continue to the next phase of the selection process which will consist of an oral appraisal interview. Oral Appraisal Interview : A minimum of 70% must be obtained to pass the oral appraisal interview. Employment Eligibility List : The Employment Eligibility List will be established after completion of the examination process. Current and future vacancies will be filled from this list. Lists typically last for 12 months, but may be extended or abolished in accordance with the City's Civil Service rules and regulations.

The City supports a Drug-Free Workplace. All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug / alcohol screening). New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America. Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, children, spouse, brothers, sisters, in-laws, and step relationships. The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice. The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental or physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, or pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices. The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 79th largest city in California with a population of approximately 97,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.