Grants Administrator I

Grants Administrator

Job Summary : Under the supervision of the Compliance / Grants Management Director, the employee will be responsible for providing administrative, financial, and technical direction to faculty and staff applying or interested in applying for external grants as well as enforcing and complying with all sponsor and University policies and procedures applicable to managing non-federal sponsored awards.

Job Functions / Duties / Responsibilities :

• Identify potential grant funding opportunities and disseminate information to staff timely as well coordinate the proposal planning process. Coordinates receipt of awards and supporting documentation, maintains proposal records and prepares reports for management as it relates to external funding.
• Monitors sponsored award expenditures to ensure expenses are properly charged and reimbursed, according to award terms and conditions and within budget limits and timelines. Manages oversight of subrecipients, including ongoing monitoring of spending and of special terms and conditions.
• Prepare monthly reports on the funded grant status. Serves as primary liaison with funding agencies; negotiates final grant and contract terms in consultation with appropriate agency authorities; Preparing financial projection reports to analyze spending trends. Communicating with PIs about budget projections. Reviewing and approving payments, including vendor invoices, individual reimbursements.
• Reviews current and pending legislative changes to stay current on federal research and requirements. Attends training, meetings, workshops, and conferences to stay abreast of current financial developments. Assists in developing and presenting information at workshops and trainings. Conducts training and workshops on financial and budgetary matters.
• Composes correspondence in response to general inquiries. Produces reports, mailings, correspondence, or other written materials.

Required Skills / Abilities : The individual must demonstrate knowledge of the Land-Grant University System and history, philosophy, organization, and objects of Research & Extension. They must have a willingness to adapt to frequent changes in environment, people, and processes. They must possess a working knowledge of research compliance policies and federal grant regulations, including Uniform Guidance and USDA-NIFA Policy Guide. The individual must also demonstrate the ability to communicate effectively, both verbally and in writing, as well as have the ability to prioritize across responsibilities and manage varied commitments along with deadlines. The individual must have knowledge of agency policies and regulations which pertain to contractual and grant activities and the ability to review and assess complex grants and contracts.

Education and Experience : The requirement for the position includes having a bachelor's degree in business administration, accounting, public administration, or related field and experience in contracts and grant administration activities. The preferred requirement is a master's degree and 5 or more years of experience in oversight of contract and grant administration activities including both federal and non-federal awards.

Supervisory Responsibilities : The individual is expected to be self-directed, possess the ability to use a high degree of judgment, work independently with minimal supervision, and handle complex confidential information. A valid driver's license and daily access to an operable vehicle which meets the SC Department of Highways and Public Safety Road laws and regulations are required. Overnight in-state and out-of-state travel is required for the position. Work may extend beyond the normal business day and / or on weekends.

Application Requirements / Special Instructions : This position is federally funded by the Farm Bill (Agriculture Improvement Act) Section 1444, Agricultural Extension Activities at 1890 Land-Grant Institutions / Section 1445, Agricultural Research Activities at 1890 Land Grant Institutions. The individual will be housed in the R. L. Hurst Building located in Orangeburg, SC. The individual must have the ability to perform duties on own initiative while receiving minimal supervision. The employee must be able to use good judgment in making decisions, exhibit a good working relationship with people, and highly dependable in planning, implementing, and reporting activities. Individual must be able to relate to diverse disadvantaged rural / urban people as well as professionals. A valid driver's license is required.

The statements above describe the general purpose and responsibilities to this job and are not an all-inclusive list of all responsibilities and duties that may be assigned or skills that may be required. South Carolina State University is an equal opportunity employer. We are committed to providing an inclusive and supportive work environment for all staff and applicants, regardless of race, gender, religion, sexual orientation, or disability.