Fire & Life Safety Coordinator

The Fire & Life Safety Coordinator assists the Fire & Life Safety Manager with maintaining regulatory compliance / documentation for all Fire & Life Safety needs for InTown Suites' properties in accordance with all federal and state regulations and applicable codes and standards, (i.e NFPA / ICC, etc.) for all properties located across the United States. This position is also responsible for assisting in the management of all Fire & Life Safety Service Agreements for InTown Suites and ensuring such agreements are maintained and enforced per the requirements of the agreement.

• Works in conjunction with the Fire & Life Safety Manager to oversee all 3rd party inspections of all property locations and building structures for fire hazards and conformance with applicable fire and life safety codes.
• Serves as partner across internal departments and external vendors as to status of major Fire & Life Safety projects, ensuring all parties are up to date on project progress.
• Supports Fire & Life Safety Manager as a secondary point of contact and liaison between the Fire & Life Safety vendors and InTown Suites.
• Create purchase orders for Fire & Life Safety Vendors and alarm renewals.
• Engage Fire Watch Vendors to assist properties with emergency fire watch.
• Process alarm renewal permits and update internal database to track same.
• Track and manage spending with third party vendors to ensure prompt payment and minimize delay of accounts payable.
• Processes new work order vendor paperwork and COIs per internal requirements.
• Process high volume of invoices while ensuring proper approvals are received on all invoices.
• Correspond with vendors to resolve billing discrepancies; correspond with colleagues in the field to resolve purchase order / payment issues.
• Performs other related duties as assigned.

Responsibilities and Requirements :

Work Environment :

Travel Requirements :

InTown Suites is an Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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