Talent.com
Part Time Intake Coordinator (Remote)

Part Time Intake Coordinator (Remote)

HUMMINGBIRD ABA THERAPYState College, PA, US
job_description.job_card.variable_hours_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.part_time
  • serp_jobs.filters.remote
job_description.job_card.job_description

Job Description

Job Description

Description : SUMMARY

The Intake Coordinator at Hummingbird ABA Therapy plays a vital role in welcoming families, guiding them through the intake process, and ensuring a smooth transition into services. This role also supports communication between families, staff, and referral sources while maintaining compliance with Pennsylvania IBHS regulations and Hummingbird’s neurodiversity-affirming ABA practices. The ideal candidate is detail-oriented, compassionate, highly organized, and familiar with CentralReach and ABA operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Client Intake & Onboarding

Serve as the first point of contact for new and prospective families, providing warm, professional, and compassionate communication.

  • Conduct intake interviews, explain services, and answer questions regarding ABA therapy.
  • Collect, verify, and manage client documentation including insurance information, medical records, authorizations, and consent forms.
  • Verify benefits and coordinate with billing staff to confirm coverage.
  • Maintain accurate intake records in CentralReach and ensure compliance with HIPAA and IBHS regulations.
  • Guide families step-by-step from referral to service initiation, reducing delays and ensuring a clear understanding of the process.
  • Provide excellent customer service by addressing family concerns promptly and professionally.
  • Build and maintain positive relationships with referral sources such as schools, physicians, and community providers.
  • Scheduling & Coordination

    • Coordinate the scheduling of initial assessments and service start dates with clinical supervisors and Scheduling Coordinator.

  • Communicate regularly with waitlisted families and staff to ensure alignment of schedules.
  • Collaborate with the admin team to support staffing and case assignments.
  • Operational Support

    • Track intake progress, identify potential barriers, and proactively problem-solve.

  • Support reporting on intake and referral metrics to leadership.
  • Collaborate with the team to continuously improve processes related to intake, communication, and onboarding.
  • Participate in staff training, meetings, and quality improvement initiatives.

    • WORK ENVIRONMENT

  • 100% Remote
  • Flexible Schedule of 15-20 hours / week based on the Intake Coordinator's availability with hours to be completed between 10 : 00 am-6 : 00 pm (EST)

    • Requirements :

    REQUIRED EDUCATION AND / OR EXPERIENCE

  • Associates degree or higher in Psychology, Social Work, Healthcare Administration, Education, or related field preferred
  • Minimum 2 years of experience in intake and client services in ABA required
  • Strong knowledge of ABA operations and insurance processes is highly preferred.
  • Experience using CentralReach is highly preferred.

    • CERTIFICATES, LICENSES, REGISTRATIONS

  • Must have PA Criminal Background Check, Child Abuse Clearance, and FBI Fingerprinting prior to hire.

    • QUALIFICATIONS

  • Strong organizational and time management skills with the ability to prioritize multiple tasks.
  • Excellent verbal and written communication skills
  • Compassionate, professional demeanor with strong customer service orientation.
  • Ability to work independently in a remote environment and adapt quickly to changes.
  • Proficiency with Microsoft Office Suite, Google Workspace, and electronic medical record systems.
    • serp_jobs.job_alerts.create_a_job

    Intake Coordinator • State College, PA, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    Part Time Sales Rep - Entry Level - Work from Home

    Part Time Sales Rep - Entry Level - Work from Home

    Vector MarketingState College, PA, US
    serp_jobs.filters.remote
    serp_jobs.job_card.part_time +1
    Vector Marketing is currently running interviews for sales rep positions.Our sales reps sell Cutco products one on one with customers, emphasizing customer service. Interview now and start within th...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Complex Care Coordinator (RN) - Pediatric Dialysis

    Complex Care Coordinator (RN) - Pediatric Dialysis

    UVA HealthState College, PA, US
    serp_jobs.job_card.full_time
    RELOCATE TO VIRGINIA OPPORTUNITY.Join our esteemed team of healthcare professionals committed to advancing healthcare through cutting-edge research, comprehensive training, and compassionate care.U...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Travel Telemetry RN

    Travel Telemetry RN

    Medical SolutionsAltoona, PA, US
    serp_jobs.job_card.full_time
    Medical Solutions is seeking a travel nurse RN Telemetry for a travel nursing job in Altoona, Pennsylvania.Job Description & Requirements. We’re seeking talented healthcare professionals w...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Travel Nurse RN - Home Health

    Travel Nurse RN - Home Health

    Medical Solutions LTCYeagertown, PA, US
    serp_jobs.job_card.full_time
    Medical Solutions LTC is seeking a travel nurse RN Home Health for a travel nursing job in Yeagertown, Pennsylvania.Job Description & Requirements. We’re seeking talented healthcare profes...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Travel Nurse RN - Progressive Care Unit - $2,354 per week in Altoona, PA

    Travel Nurse RN - Progressive Care Unit - $2,354 per week in Altoona, PA

    TravelNurseSourceAltoona, PA, US
    serp_jobs.job_card.full_time +1
    TravelNurseSource is working with Prolink to find a qualified PCU RN in Altoona, Pennsylvania, 16601!.Prolink is a premier workforce solutions organization, fulfilling comprehensive staffing, techn...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Travel Nurse RN - Telemetry - $1,844 to $2,032 per week in Altoona, PA

    Travel Nurse RN - Telemetry - $1,844 to $2,032 per week in Altoona, PA

    TravelNurseSourceALTOONA, PA, US
    serp_jobs.job_card.full_time
    TravelNurseSource is working with AMN Healthcare to find a qualified Telemetry RN in ALTOONA, Pennsylvania, 16601!.Job Description & Requirements. Registered Nurse – Telemetry - Travel - (Tele ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Travel Nurse RN - Telemetry - $2,026 to $2,226 per week in Altoona, PA

    Travel Nurse RN - Telemetry - $2,026 to $2,226 per week in Altoona, PA

    TravelNurseSourceAltoona, PA, US
    serp_jobs.job_card.full_time
    TravelNurseSource is working with Titan Medical Group to find a qualified Telemetry RN in Altoona, Pennsylvania, 16601!.Titan Medical is looking for travelers to fill a Travel Telemetry position fo...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Travel Nurse - RN - Home Health - $2189 / Week - Hiring Now

    Travel Nurse - RN - Home Health - $2189 / Week - Hiring Now

    Fusion Medical StaffingYeagertown, PA, US
    serp_jobs.job_card.full_time
    Fusion Medical Staffing is seeking an experienced Home Health Registered Nurse for an exciting Travel Nursing job in Yeagertown, PA. Shift : Inquire Start Date : ASAP Duration : 13 weeks Pay : $2189 / W...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Travel Nurse RN - Telemetry

    Travel Nurse RN - Telemetry

    ARMStaffingAltoona, PA, US
    serp_jobs.job_card.full_time
    ARMStaffing is seeking a travel nurse RN Telemetry for a travel nursing job in Altoona, Pennsylvania.Job Description & Requirements. Healthcare Position - Any 12-Hour Shift\n\n.This is a 13-week...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Travel Radiation Therapist

    Travel Radiation Therapist

    Medical Solutions AlliedAltoona, PA, US
    serp_jobs.job_card.full_time
    Medical Solutions Allied is seeking a travel Radiation Therapist for a travel job in Altoona, Pennsylvania.Job Description & Requirements. We’re seeking talented healthcare professionals w...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Travel Nurse RN - Progressive Care Unit - $1,984 to $2,137 per week in Altoona, PA

    Travel Nurse RN - Progressive Care Unit - $1,984 to $2,137 per week in Altoona, PA

    TravelNurseSourceAltoona, PA, US
    serp_jobs.job_card.full_time
    TravelNurseSource is working with Host Healthcare to find a qualified PCU RN in Altoona, Pennsylvania, 16601!.Host Healthcare is an award-winning travel healthcare company with an immediate opening...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Travel Nurse RN - Endoscopy - $1,930 to $2,144 per week in State College, PA

    Travel Nurse RN - Endoscopy - $1,930 to $2,144 per week in State College, PA

    TravelNurseSourceState College, PA, US
    serp_jobs.job_card.full_time
    TravelNurseSource is working with Prime Time Healthcare to find a qualified Endoscopy RN in State College, Pennsylvania, 16801!. Now Hiring : RN Endoscopy - State College, PA.Contact us for Pay Infor...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Travel Nurse - RN - Home Health - $2189 / Week

    Travel Nurse - RN - Home Health - $2189 / Week

    Fusion Medical StaffingYeagertown, PA, US
    serp_jobs.job_card.full_time
    Fusion Medical Staffing is seeking an experienced Home Health Registered Nurse for an exciting Travel Nursing job in Yeagertown, PA. Shift : Inquire Start Date : ASAP Duration : 13 weeks Pay : $2189 / W...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Travel Nurse - RN - Cath Lab - $2728 / Week

    Travel Nurse - RN - Cath Lab - $2728 / Week

    CrossMed HealthcareRoaring Spring, PA, US
    serp_jobs.job_card.full_time
    CrossMed Healthcare is seeking an experienced Cath Lab Registered Nurse for an exciting Travel Nursing job in Roaring Spring, PA. Shift : 8 hr days Start Date : ASAP Duration : 13 weeks Pay : $2728 / We...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Travel Radiation Therapist - $2470.25 / Week

    Travel Radiation Therapist - $2470.25 / Week

    Medical SolutionsAltoona, PA, US
    serp_jobs.job_card.full_time
    Medical Solutions is seeking an experienced Radiation Therapist for an exciting Travel Allied job in Altoona, PA.Shift : 5x8 hr flex Start Date : 10 / 06 / 2025 Duration : 13 weeks Pay : $2470.A facility i...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Travel Nurse RN - Telemetry - $1,607 to $1,782 per week in Altoona, PA

    Travel Nurse RN - Telemetry - $1,607 to $1,782 per week in Altoona, PA

    TravelNurseSourceAltoona, PA, US
    serp_jobs.job_card.full_time
    TravelNurseSource is working with LRS Healthcare to find a qualified Telemetry RN in Altoona, Pennsylvania, 16601!.Ready to start your next travel adventure? LRS Healthcare offers a full benefits p...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Travel Home Health RN

    Travel Home Health RN

    Medical SolutionsYeagertown, PA, US
    serp_jobs.job_card.full_time
    Medical Solutions is seeking a travel nurse RN Home Health for a travel nursing job in Yeagertown, Pennsylvania.Job Description & Requirements. We’re seeking talented healthcare profession...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Travel Cath Lab Tech - $2604 / Week

    Travel Cath Lab Tech - $2604 / Week

    CrossMed HealthcareRoaring Spring, PA, US
    serp_jobs.job_card.full_time
    CrossMed Healthcare is seeking an experienced Cath Lab Tech for an exciting Travel Allied job in Roaring Spring, PA.Shift : 8 hr days Start Date : ASAP Duration : 13 weeks Pay : $2604 / Week.At CrossMe...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days