Juvenile Court Programs Administrator

Job Description

Job Description

Job Summary

This is an administrative position responsible for management and oversight of all programming operations of the Juvenile Court, including the writing and servicing of grants, programmatic planning, and other related duties. Some evenings and weekend work required.

Essential Functions

Essential Functions : These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Supervises court program personnel, assigns and reviews program procedures and work methods, evaluates program performance, interviews and recommends contract applicants; prepares and coordinates program calendars, draft and manages program contracts.

Manages and assists court program referrals; distributes program calendars; maintains program documentation; prepares and manages program budget lines; creates and administers all program reports, summaries, and data collection required by law or grant.

Coordinates program operation with the court, probation department, district attorney, service providers and consumers.

Maintains program personnel records, protocols, policies, and reports incidental to the maintenance and upkeep of programming and programming activities.

Researches, seeks out and writes grants and applications for program funding to private profit and non-profit, State and Federal agencies and organizations.

Creates and develops agency alliances that afford program activities and integration.

Supervises and approves all public relations media and publications from program personnel to the local community, agencies, and other entities.

Supervises and approves all program presentations, special events, community activities, public announcements, and other presentments from Juvenile Court programming and programming personnel to individuals, agencies or other entities.

Communicates with juveniles, parents, caseworkers, court personnel, or their representatives concerning program requirements and participation status.

Represents the Juvenile Court in all community alliances that impact juvenile programming and juvenile supervision through the Juvenile Court.

Approves, supervises, maintains, and controls all financial records, books, documentation, accounts, requests, and other financial reports incidental to the application or maintenance of grant funds, program budgetary information, or other program finances.

Recruits, approves and / or supervises all student interns, evaluators, or other non-party participants attached to programming or otherwise utilized in the creation, advancement, or assessment of juvenile court programs or programming.

Attends and participates in such juvenile justice program conferences, seminars, and presentations as may be offered and available to assist the present and future programs of the court, and to expand national recognition for Rockdale County.

Supervises and assists the training of program personnel and participants.

Supervises the purchasing, donation, and utilization of supplies, equipment, necessities, and properties provided to or otherwise coming to be utilized and made a part of a program of the Juvenile Court.

Perform other duties that are reasonably incidental and appertaining to the administration, evaluation, and improvement of court programming.

Knowledge, Skills and Abilities

Knowledge of Juvenile Court and Rockdale County policies and procedures.

Knowledge of grant writing research, laws, regulations, procedures and protocol.

Knowledge of advanced accounting and bookkeeping.

Knowledge of statistical and data analysis, program analyses and evaluation.

Knowledge of State and Federal laws for juvenile, entitlement, and school programs.

Knowledge of Microsoft Office (Excel, Access, Publisher, Word, etc.) and database design.

Knowledge of public writing and speaking; professional organizational knowledge.

Knowledge of effective public relations with government agencies and private sector.

Working knowledge of court procedure.

Working knowledge of business English and arithmetic.

Ability to learn prescribed routines and procedures within a reasonable training period.

Ability to delegate tasks, supervise work, and obtain contract compliance.

Ability to communicate effectively and professionally with personnel and public.

Ability to coordinate calendars, events, scheduling, deadlines, and financial planning.

• Ability to interpret law, regulation, and policy for program implementation;

Ability to understand and carry out written and oral instructions.

Ability to act quickly and calmly under stress.

Ability to operate automotive equipment.

Working Conditions

Work is typically performed in an office environment.

Minimum Qualifications

1) Bachelor’s Degree in Human Services, Public Administration, Juvenile Justice, or a related field.

2) Three (3) years experience in juvenile court procedures and / or juvenile programming. Must have (2) years experience in grant writing and / or grant administration and some experience in public writing and public speaking. Must have extensive experience utilizing word processing and spreadsheet computer software applications.

3) Or have a combination of education, training and work experience that is equivalent to #1 and #2 above that provides the requisite knowledge, skills and abilities for this job.