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Assistant Director for Sport Clubs (UREC)

Assistant Director for Sport Clubs (UREC)

Virginia Department of Human Resource ManagementHarrisonburg, VA, US
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Assistant Director for Sport Clubs (UREC)

University Recreation (UREC) is currently seeking applicants for the Assistant Director for Sport Clubs. UREC is a Health & Well-being department within the Student Affairs division. The mission of UREC is to promote and advance healthy lifestyles through educational programs, participation opportunities and supportive services. UREC's qualified staff is committed to excellence and responsive to the developmental needs of their participants. UREC professional staff members are passionate about teaching and working with students as we strive for excellence in building a welcoming atmosphere for every participant, visitor and employee!

Duties and Responsibilities :

  • Provide strategic leadership, supervision, and mentoring to all Sport Club staff including a full-time coordinator, graduate assistant, 12-15 student sport club specialists, and a Sport Club Leadership Council.
  • Develop and implement a leadership model for sport club student staff and club leaders.
  • Conduct regular meetings, online resources, and strategic communication for all club officers, with special attention to high-risk and off-site clubs for compliance with JMU and state policy.
  • Support clubs in their relationship with volunteer / paid coaches and advisors.
  • Utilize judgement in addressing student leaders, parents, and external constituents.
  • Recruit, train, and evaluate all sport club staff to ensure the growth and success of JMU Sport clubs.

Sport Club Programming :

  • Plan and implement a comprehensive sport club program consistent with University Recreation program values and university expectations.
  • Coordinate of all practices, home and away competitions and performances for all sport clubs.
  • Establish a shared supervision and support schedule between Assistant Director, Coordinator, and Graduate Assistant for weekend competitions.
  • Ensure quality game day experiences for all sport club events.
  • Provide the staff schedule for Athletic Trainers, Emergency Responders and game day operations staff as required.
  • Create a strategic fundraising plan for all sport clubs to engage alumni, participants, and families.
  • Provide oversight of all sport club scholarship awards, JMU Foundation accounts and endowments.

    • Risk Management & Facilities :

  • Conduct regular visits to all facilities used for / by sport clubs and recommend changes and upgrades to facilities as appropriate.
  • Ensure the preparation and safety of facilities and the reporting of any damaged equipment that would pose a risk or negatively impact the participant / spectator experience.
  • Implement and propose improvements to risk management protocols for sport club programs.
  • Coordinate and communicate regularly with JMU OSARP Organizational Accountability staff.
  • Manage all appropriate documents including assumption of risk forms and medical information consistent with JMU policies and procedures.
  • Maintain education and knowledge of best practices in Sport Club administration.

    • Assessment :

  • Establish an assessment and evaluation plan to measure the achievement of outcomes for selected sport club programs annually.
  • Develop and assess learning outcomes for all program leaders and staff training.
  • Conduct periodic evaluations to measure customer service, satisfaction and risk management issues.
  • Conduct needs assessment as necessary to measure the need for new programs and services, maintains club membership records and participation reports of current programs.

    • Administration and Collaboration :

  • Cultivate relationships within the department, division, and across campus to advocate for the Sport Club experience.
  • Work with the UREC Services Team to ensure accurate and timely information is provided to the JMU community.
  • Maintain a filing and record keeping system for the area, including reports of special events, participation and demographic data.
  • Prepare budget proposals and manage fiscal resources, recommend and / or requisition purchases for equipment services and supplies.
  • Prepare equipment / supply orders, league / vendor payments and travel reimbursements.
  • Approve sport club staff payroll.
  • Maintain + / - margin within 5% for all student employee budgets.
  • Participate in departmental and divisional functions and represent the department on appropriate committees.
  • Serve as an active member of the Professional Staff Evening Facility and Program Supervision Team.
  • Other duties as assigned.

    • Qualifications : Required :

  • Bachelor's degree
  • Minimum of three years of relevant professional experience (Two years of Graduate Assistant experience may count as one year of professional experience)
  • Strong leadership and communication skills
  • Budgeting and resource management skills
  • Risk management expertise in a sport or recreation setting

    • Preferred :

  • Master's Degree in a related field
  • Professional experience managing sport clubs in a collegiate setting
  • Experience advising student organizations in a higher education setting
  • Experience collaborating within a team and with external partners
  • Experience leading and supervising staff
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