REGISTRAR - OHSAlabama State Department of Education • Opelika, AL, US
REGISTRAR - OHS
Alabama State Department of Education • Opelika, AL, US
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- serp_jobs.job_card.full_time
job_description.job_card.job_descriptionCollaborate with administrators and counselors to build and maintain the master schedule in PowerSchool / PowerScheduler. Create and balance sections, load students from requests, resolve conflicts, and manage drop / add windows per school protocols. Maintain constraints and compliance and process mid-year changes to protect credit paths. Validate and publish schedules and generate / distribute schedule reports and data for required reporting. Enter Civics Test and Financial Literacy outcomes; manage waivers per policy. Record CCRI credentials in Postsecondary Readiness plans; file certificates; track CTE completers. Enter Seal of Biliteracy and associated scores; manually post ACT / WorkKeys when needed. Enter / verify incoming transcripts; convert alpha to numeric grades; map terms correctly. Provide / confirm transfer grades for mid-term enrollees; verify teacher entry in PowerTeacher Pro. Process grade changes / incompletes (forms, approvals, historical grade updates, documentation). Post Credit Recovery (CR), Virtual School (VS), Dual Enrollment; apply weighting; record college credit attainment. Record OHS-earned college credits and update cohort tracking as required. Maintain graduation pathways, exit types, FAFSA waivers, and other AL Custom fields. Run monthly Data Validation; correct items; align cohorts, dates, stored credits. Reconcile AIM with PowerSchool for cohorts / CCRIs / ACT / WorkKeys; compile audit evidence. Assist with CRDC and other state / federal submissions as assigned. Produce / distribute report cards by DIG; audit grade / percent mismatches and grading thresholds. At Q2 / Q4, award credit as applicable and document stored credit notes. Year-end : verify senior transcripts and all external / virtual / CR entries; produce and file official. Flag athletes; batch-update eligibility indicators; maintain documentation. Record Non-Traditional Student Type (homeschool / online / church school) and coordinate eligibility verification. PowerSchool SIS PowerTeacher Pro, AIM, PSCB Reports, Edmentum, Google Workspace Professionalism, precision, confidentiality, spreadsheet / reporting proficiency, clear communication, deadline reliability, data reconciliation.
Job Title
Qualifications : HS Diploma (Associates / Bachelors preferred) SIS and transcript / grade processing experience
Reports To : Principal
Annual Calendar Days : 235 Days, 8 Hours (12 Months)
Responsibilities
Enrollment & Start of Year
- Build / maintain DIG homeroom rosters; execute bulk field updates (e.g., Homeroom).
- Process first-day "No Shows," reconcile absence lists with schedules, update upon re-enrollment.
Master Schedule & Scheduling (PowerSchool)
Readiness, Testing & Credentials
Transcripts, Grades & Credits
Compliance & Reporting
Quarter / Year-End Tasks
Athletics & Non-Traditional Students
Assume and perform other tasks and responsibilities as assigned.
Tools
Skills
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and / or move a minimum of 20 pounds and occasionally lift and / or move a minimum of 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Depth perception and Ability to adjust focus. While performing the duties of this job, the employee is frequently required to communicate effectively in English, using proper grammar and vocabulary, stand; walk; sit; use hands to finger; handle; or feel; reach with hands and arms; climb or balance and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl.
Salary will be prorated for the remainder of the 2025-2026 school year
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Registrar • Opelika, AL, US
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