Academic Coordinator, Biochemistry & Molecular Biology and Chemistry

Administrative Coordinator

Performs a variety of duties including organizing and coordinating all administrative functions in assisting the Program Director and Department Chair and faculty in carrying out their duties and responsibilities.

Essential Functions :

• Greets visitors in a pleasant and professional manner, answers, places, directs phone calls, coordinates and monitors conference calls, takes messages and replies to questions regarding programs, office procedures, and policies.
• Collects / compiles information, such as memos, letters, reports, faculty syllabi, etc.
• Assists in planning, coordinating, and promoting program events, meetings, and activities.
• Maintains program inventory of supply items.
• Manages classroom usage through EMS (room scheduling system) and assists with maintaining classroom space and technology.
• Serves as program Business Administrator and attends meetings in order to stay up to date on Financial Services policies & procedures and shares information & policy changes with other members of the program.
• Maintains and analyzes all program funds; tracks and monitors expenses; reviews program credit card transactions; reconciles general ledger on a monthly basis and submits journal entries as needed.
• Enters courses into Workday and provides course information, such FYS offerings and Undergraduate Bulletin updates, to the Dean's Office as required.
• Assists with major / minor declaration process and student registration.
• Serves as the primary liaison between the program and all other units on campus.
• Assists with program website updates and maintenance.
• Responds to administrative needs of faculty members.

Required Education, Knowledge, Skills, Abilities :

Preferred Education, Knowledge, Skills, Abilities :

Accountabilities :

Works under limited supervision. Reports directly to the Faculty Director. Pro-Active in seeking out tasks and assignments. Commitment to position and the mission of the Department and the University.

Physical Requirements :

Sedentary work primarily involving sitting / standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and / or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned.

Additional Job Description :

The Wake Forest College embraces the exceptional learning opportunities afforded by a residential liberal arts experience for our students. Therefore, academic coordinators are expected to work on campus and participate in the academic and intellectual life of the campus that is unique to a residential college.

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Time Type Requirement :

Full time

Note to Applicant :

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his / her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement :

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants :

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.