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Intellectual Property Legal Administrative Assistant

Intellectual Property Legal Administrative Assistant

Lee Hecht Harrison Nederland B.V.Irving, TX, US
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Overview

LHH is helping an AmLaw law firm located in downtown Dallas, TX seek an Intellectual Property Legal Administrative Assistant. This is an administrative-focused role, and the team is intentionally steering away from candidates with recent or extensive paralegal, patent agent, or patent examiner experience.

Benefits

  • Salary is up to $75,000 DOE
  • 4 days in the office and 1 day remote
  • Standard benefits package including health insurance, 401K, and paid time off
  • Note : Parking is not provided; estimated cost is approximately $232 / month

Requirements

  • 4+ years of IP secretarial experience required
  • Mastery of technology systems including Word, Excel, PowerPoint and the Internet
  • Excellent organizational and communication skills; ability to work independently and as a team member; prioritizing, attention to detail, accuracy, problem solving, proofreading, and editing are essential
  • Ability to work overtime if needed
  • Bachelor's degree preferred
  • General familiarity with patent application processes
  • Comfortable supporting multiple attorneys with varying levels of need
  • Tech-savvy and experienced with tools such as PATTSY, CPI, Foundation, and PDF conversion
  • Comfortable running conflict checks, formatting / word processing, converting PDFs

    • Duties

  • Monitors filing deadlines noted on docket reports for all US and foreign patent applications; assists with review / clearing of docketing and communicates details to Docketing
  • Assists with the preparation and filing of patent applications, responses to office actions and related documents with the USPTO, and ensures legal documents are processed in a timely and efficient manner complying with the firm\'s quality control requirements and USPTO regulations and deadlines
  • Assists with the preparation and filing of Post Grant proceedings, including inter partes, review, covered business method, ex parte re-examination, post-grant review and other documents in ongoing post-grant proceedings, in a timely and efficient manner complying with the firm\'s quality control requirements and USPTO regulations and deadlines
  • Assists in the preparation of PCT applications and correspondence to foreign associates
  • Prepares routine correspondence for attorney / paralegal; creates reporting letters and legal documents utilizing in-house software / database tool
  • Creates, maintains and organizes electronic files; maintains and organizes paper files; maintains client preferences and contacts within firm applications; provides support to and maintains internal client information site
  • Assists with coordination of incoming and outgoing file transfers
  • Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team; communicates with attorneys and helps balance the team\'s workload to ensure completion of projects within established time frames and quality standards; seeks assistance when workload demands and deadlines require
  • Composes routine and non-routine correspondence for attorney review and demonstrates strong proofreading skills; becomes expert at the firm\'s policies and all applicable administrative procedures
  • Provides administrative support to assigned legal team by ensuring the organization of workflow, maintaining files in firm applications, processing timesheets, client bills and expense vouchers
  • Assists in organizing work schedules by maintaining calendar and contacts, scheduling appointments and coordinating travel arrangements
  • Demonstrates teamwork by providing secretarial and administrative support to neighboring legal teams

    • If you meet the requirements, please apply or contact me directly at jamie.stone@lhh.com

    Pay Details : $1.00 to $75,000.00 per year

    Search managed by : Jamie Stone

    Equal Opportunity Employer / Veterans / Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https : / / www-uat.lhh.com / us / en / candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance

    • Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

    J-18808-Ljbffr

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