Legal Assistant

Job Description

Job Description

LEGAL ASSISTANT

Location : Onsite

Job Summary

Reporting to the Legal Paraprofessionals Manager, this role will be responsible for supporting various attorneys with all administrative aspects of their business needs.

Essential Duties / Responsibilities

• Drafts and proofreads contracts, deeds, leases, and other documents related to real estate transactions.
• Reviews title commitments, surveys, zoning reports, and other third-party documents.
• Supports entity formation and preparation of certificates, resolutions, and consents.
• Coordinates with title companies, surveyors, clients, lenders, and opposing counsel throughout transactions.
• Prepares signature packages, assemble closing binders, and manage post-closing documentation.
• Assists with closing process, including preparing closing documents, coordinating with title companies, preparing closing checklists, preparing closing binders, and attending closings as needed.
• E-files both via NJ E-Courts and PACER. Experience in New York State Courts Electronic Filing (NYSCEF) preferred but not required.
• Drafts and proofreads correspondence, discovery, minutes, pleadings, contracts, motions, and varied other documents.
• Manages the court dockets, deadlines, and matter dates.
• Supports deposition, hearing, motion, and trial preparation.
• Redacts, bate stamps, and organizes documents for production.
• Updates contact information for attorneys.
• Initiates opening of new files and closing of complete ones per attorney direction in compliance with firm policies and procedures.
• Provides administrative support of general office duties such as printing, scanning, copying.
• Arranges couriers, court reporters, expert witnesses, and other special functions.
• Assists with proper case screening and origination process to include initial conflict check in collaboration with the Records Department, creates and maintains reliable and accurate filing system for electronic documents.
• Closes concluded matters per attorney direction.
• Inputs attorney time into time keeping software as requested.
• Maintains attorney calendars by planning and scheduling meetings, appointments, and both onsite and remote conferences.
• Prepares check requests and submits purchase orders as needed.
• Prepares expense reports.
• Performs other duties as assigned.

Education and Required Skills

Certifications

Work Hours :

Scarinci Hollenbeck is an Equal Opportunity Employer.