Fire Administrative Support Assistant

Administrative Support Assistant

Explore a new career with the BLM - where our people are our most precious resource. This is a Public Notice for positions being filled under the Direct Hiring Authority (DHA) for Wildland Fire. The Bureau of Land Management (BLM) is looking for temporary employees to work as an Administrative Support Assistant in Worland, WY. An Administrative Support Assistant (GS-06) maintains files and completed training records in order to be able to run reports and perform administrative transactions in various resource specific systems and databases. May schedule and dispatch motor vehicles and monitor the overall status of the fleet to include vehicle repairs, inspections, and maintenance as needed. Purchases supplies and equipment using simplified acquisition procedures through the DOI integrated charge card program. Maintains receipts, verifies transactions, and reconciles charge card statements for submission to the BLM Agency / Organization Program Coordinator (A / OPC). Processes various transactions such as obligations, collections, distributions, reconciliations, etc. in the automated financial system. Provides one-on-one training on a wide variety of administrative procedures and practices. Occasionally assists in auditing incident time for equipment and personnel. Prepares travel documents (authorizations and vouchers) in an automated travel system. Reviews travel authorizations and vouchers in accordance with bureau and fire policy. May assist in resolving travel related issues. Enters and / or validates time and attendance records within the automated payroll system. Audits time and attendance records for correctness and ensures incident time aligns with fire policy. Ensures proper fire time documentation is received, accurate, and kept on file. May assist in resolving payroll related issues. Serves as a principle point of contact on specific technical aspects, policy, or programs related to office administration. Provides guidance to counterparts regarding travel arrangements and time and attendance systems.