Site Administration Support Lead

STA Pharmaceutical Co., Ltd., a WuXi AppTec company (WuXi STA), is a global leading pharmaceutical development and manufacturing capability and technology platform company serving the life science industry, with operations across Asia, North America and Europe. As an innovative Contract Research, Development, and Manufacturing Organization (CRDMO), WuXi STA offers our worldwide partners efficient, flexible, and high-quality solutions for integrated CMC (Chemical, Manufacturing, and Controls) solutions from preclinical to commercial.

STA Pharmaceuticals is constructing a new greenfield CDMO facility to manufacture finished drug products in Middletown, Delaware. The facility will be a four (4) building campus with 460,000 sq. ft. of office, laboratory, and manufacturing spaces. The facility is currently under construction with a planned first phase completion date in 2026.

As the project progresses, we are creating the role of Site Administration Support Lead to support project execution and lead ongoing site support and administration functions. We are seeking an experienced professional with manufacturing site administration and support experience, as well as outstanding project and process management, and communication skills. This position will report to the Site Head of STA Drug Product Manufacturing Middletown.

Throughout the site construction project phase, the Project Team operates in a start-up-like environment, the pace is fast, and changes are constant. Adaptability, proactivity, and a willingness to embrace uncertainties are essential. The successful incumbent will thrive on taking initiative, excel at wearing multiple hats, and can switch roles swiftly as circumstances evolve. Collaboration is critical at this dynamic setting, with open communication and a team-first attitude driving success.

• Serve as the focal point for administrative support to the Project Team members, demonstrating a proactive approach and the ability to anticipate needs.
• Coordinate and orchestrate site visits and team agendas strategically, including the coordination of senior executives‘ site visits.
• Support the design and allocation of the temporary project office and future permanent office space.
• Collaborate with internal and external stakeholders to initiate and manage 3rd party services for site office supplies, workspaces, transportation, facility cleaning and housekeeping, security, catering, and other site services.
• Communicate with external partners, contractors, government departments, and other stakeholders on a variety of different documents and agreements as required.
• Act as a dedicated member of the Project Team, supporting project execution and taking on responsibilities as assigned by the Site Head.
• Support the design and creation of the site administrative support process.
• Manage resources according to site priorities and anticipate future service needs.
• Demonstrate a commitment to safety and ensure conformance to EHS (Environmental, Health, and Safety) expectations, including fire safety.
• Manage and support senior management‘s offices on the site.
• Coordinate site-level initiatives, events, and activities.
• Be the champion and support for a continuous improvement culture across the site and benchmark best practices both internally and externally.
• Perform other related duties as assigned.

Critical Skills and Capabilities

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by Management.