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Prontopilates is hiring : Studio Signage Coordinator in Washington

Prontopilates is hiring : Studio Signage Coordinator in Washington

MediabistroWashington, DC, United States
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Our mission is Pilates for the People… affordable, all-day classes so now everyone can enjoy reformer Pilates!

Pronto Pilates is an emerging Australian fitness brand with ambitious plans to open 1000 studios internationally.

At Pronto, with group reformer classes from just $5 (instead of the normal $25) our tech-enabled mission is…

“Pilates for the People… affordable, all-day classes so now everyone can enjoy reformer Pilates!”

Backed by an established international marketing & technology company with 100+ team members serving thousands of clients worldwide.

Pronto’s life-giving company culture is characterised by the “outward mindset”… to learn more, watch this short 3-min video .

About The Role

As Studio Signage Coordinator, you’ll manage all signage-related activities for new Pronto studio launches. You’ll collaborate with designers, construction teams, and internal admin staff who handle council approvals to ensure each studio is visually aligned, high-impact, and ready from day one. From bold external graphics to internal directional signage, you’ll ensure every element is delivered on-brand and on-time.

With strong coordination and clear communication, you’ll ensure each signage project stays on track—so studios open fully signed and launch-ready.

This role contributes to meeting our marketing team’s studio launch KPIs :

  • 1,000+ pre-registrations
  • 100+ launch party attendees
  • 300+ founding members at launch
  • 480 members within 6 months

You’ll thrive in this role if you’re highly organized, quick on your feet, proactive with communication, and have a natural ability to manage fast-paced, detail-heavy projects.

Your duties will include :

Project Management

  • Maintain a central signage tracker and rollout schedule
  • Liaise with construction team to gather key site-specific details, including :

    • Signage zones, dimensions, surfaces, site photos and layout-specific notes

  • Toilet access (on-premises or external) to inform way-finding signage needs
  • Collaborate with internal admin teams to provide signage plans with any landlord, council, or DA-related requirements

    • Briefing & Execution

  • Review construction plans and site details to accurately scope signage requirements
  • Assess sunlight exposure and street visibility to guide material selection and layout decisions
  • Collaborate with designers to ensure all signage mockups align with brand guidelines and studio layout.
  • Prepare and submit complete signage briefs to signage writers, including artwork, specs, and timelines
  • Review and approve signage proofs and quotes—ensuring accuracy, cost-efficiency, and readiness for production
  • Ensure briefs account for location-specific installation constraints and any approval dependencies
  • Track all project elements to ensure timely delivery, including :

    • Brief / artwork status

  • Installer timelines and completion reports
  • Use tools like Bitly to generate and manage QR codes for studio-specific signage
  • Support the Operations team with ad hoc signage needs (e.g. updates, replacements, or upgrades at existing studios)
  • Identify and implement workflow improvements to streamline briefing, approvals, and coordination

    • To secure an interview, you should possess the following :

  • 2+ years’ experience in project management, operations, or signage coordination
  • Exceptional organizational skills with meticulous attention to detail — Type A vibes : organized, responsive, and allergic to loose ends
  • Proficiency with project management and collaboration tools (e.g. Salesforce, Teamwork, Notion, Box) and spreadsheet software (Excel or Google Sheets)
  • Clear, effective written communication and strong interpersonal skills
  • Proven ability to manage multiple projects, shifting priorities, and tight timelines
  • Self-motivated, process-driven, and solutions-oriented
  • Solid grasp of branding and visual design fundamentals, including technical understanding of design file formats (e.g. vector files, bleed, resolution, scale)
  • Comfortable working independently and coordinating across remote teams
  • Forward-thinking mindset with a willingness to explore AI tools to drive marketing operations efficiency
  • Availability to work across Australian and U.S. time zones to coordinate with team members and signage vendors

    • Bonus If You Have :

  • Background in construction, retail rollout, studio fit-outs, or brand implementation
  • Familiarity with signage formats, materials, dimensions, and installation methods

    • If you’re a project manager with a sharp eye for detail and a proactive mindset, we’d love to hear from you!

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    Studio Coordinator • Washington, DC, United States

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