Senior AP Administrator

Position Purpose

This job is responsible for the daily AP operations including invoice processing, payments, coordination of issues with technical support staff and maintenance of all Accounts Payable processes; providing support to the AP Administrators and Accounting Manager; actively participate in all system upgrades; actively participate in supporting both internal and external audit processes; assisting with management related tasks for all AP staff members, maintaining proper cross-training. In addition, the Sr. AP Admin is responsible for maintaining consistency in reporting and application of accounting procedures, as well as assisting with the month-end and year-end closing.

Essential Functions

Communicate effectively with the AP team, management, and business partners such as operations, audit and other Division functions, as well as all customers both internally and externally. This role represents the department relative to monthly financial close, resolution of escalated AP issues, communication with 3rd party suppliers and communication of the AP processes and requirements in meetings with outside departments. Partner with Procurement / Purchasing on process improvements as well as trouble shooting vendor related issues.

Assist with the AP monthly close process which could include review of monthly account reconciliations, fluctuation analysis, performing close steps within the AP system and other tasks as necessary. Help coordinate activities with internal and external auditors, including year-end closing. Respond to audit requests both internal and external.

Help coordinate the timely and accurate payment of invoices, check requests, expense reports, recurring payments, etc. in a complex multi-plant, multi-system environment in accordance with all internal and external guidelines. Maintain and review AP aging report, and other reporting as necessary.

Maintain desktop procedures relative to the Accounts Payable function. Work with management and internal business partners on development and maintenance of AP related policies, and make sure those policies are being adhered to.

Journalize and report all intercompany purchase material transactions.

Follow record retention requirements while maintaining a record storage area onsite and in conjunction with offsite image technology services.

General Accounting Prepares journal entries as part of the month end close process. Performs general ledger account reconciliation and analysis of transactional accounts. Assists with month and year closing, including working with internal and external auditors.

Miscellaneous Produces various daily, weekly and monthly reports as requested. Assists with special projects to support departmental goals and objectives. Ensure all records are filed and well organized.

Other duties as assigned or requested.

Education and Training

Associates degree with a major preferably in Accounting or Finance.

Minimum Qualifications

5 years of experience in accounting required, preferably in Accounts Payable processing or related area

Experience in KBM, QAD, or similar ERP AP systems.

Knowledge of Windows environment , particularly spreadsheet and word processing software.

Physical Demands

Requires extensive sitting to perform tasks.

Must be able to handle repetitive movement.

Must be able to work in an office setting.

Environmental Conditions

Office environment.

Behavioral Traits

Demonstrated ability to learn quickly, ask questions for clarifications, and take initiative.

Self-motivated and empowered self-starter.

Excellent interpersonal and collaboration skills required.

Communicates professionally with both internal and external contacts.

Demonstrated ability to analyze and resolve problems and persevere to resolution.

We are an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.