Administrative Assistant

Beacon Hill Associates is seeking an Administrative Assistant to support a premier wealth management office in Tampa, FL.

This is a fantastic contract opportunity to play a key role in supporting advisors and office operations within a highly professional, client-focused environment. In this role, you'll manage administrative processes, handle client documentation, and assist with daily office needs to ensure smooth and efficient operations.

Daily Duties :

Provide administrative support to advisors, anticipating and completing client-related tasks.

Manage office needs including inventory reviews, expense reporting, and travel / entertainment coordination.

Review, scan, and file client documents (trust, legal, account opening) into electronic folders.

Determine appropriate handling of physical files (onsite storage, offsite storage, or shredding).

Participate in special projects and provide backup support to other teams as needed.

Top Three Daily Tasks :

Reviewing, scanning, and filing client documentation.

Managing office administrative needs such as expenses and travel coordination.

Supporting advisors with project-based or client-related tasks.

Ideal Candidate :

3+ years of administrative experience; compliance or financial services background a plus.

Extremely organized with strong attention to detail.

Proficiency with Microsoft Office Suite.

Strong written and verbal communication skills.

Ability to multitask in a fast-paced, professional environment.

Capable of lifting up to 20 lbs and handling physical file management.

Additional Details :

Location : Tampa, FL (onsite)

Hours : Monday-Friday, 8 : 00 AM - 5 : 00 PM

Duration : October 1 - December 31, 2025 (possibility of extension into 2026)

Pay Rate : $22-25 / hour

Culture : Business professional, high-net-worth client environment

Training : Virtual onboarding provided

If you're a dependable, detail-oriented professional who thrives in a polished, client-focused environment, we encourage you to apply today through Beacon Hill Associates .

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.

California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

www.bhsg.com

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)