Event Receptionist

POSITION : Event Receptionist

FACILITY : Pensacola Bay Center

REPORTS TO : Event Manager

FLSA STATUS : Part-Time, Non-Exempt

GENERAL STATEMENT OF DUTIES :

ASM Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for a Part-Time Event Receptionist at the Pensacola Bay Center. The Event Receptionist is responsible for performing the duties listed below. The ideal candidate will have prior experience effectively managing all clerical aspects of a Front Desk or Receptionist position.

MAJOR DUTIES AND RESPONSIBILITIES :

• Serve as the first point of contact for facility guests; function as Receptionist
• Maintain a friendly and professional demeanor with patrons and staff
• Maintain professional appearance / attire during business hours
• During events, monitor general activity and relay any client or guest requests to the appropriate event manager
• Answer incoming phone calls; provide general venue and event information to callers; direct callers to proper phone extensions and deliver messages timely
• Standard clerical duties, including operation of multi-line telephone, two-way handheld radio, and copy machine
• Receive and distribute all mail
• Maintain Log of Incoming Contractors and Visitors
• Receive and maintain Log of Incoming Packages
• Maintain Log of Lost and Found items; label all "found" items and store in vault
• Operate computer : send / receive emails, use Microsoft Word and Excel software
• Work part time / irregular hours including daytime, late afternoon, evenings and weekends; work hours range from 4 up to 10 hours per event, depending on event schedule
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES :

QUALIFICATIONS :

EDUCATION AND / OR EXPERIENCE :

COMPUTER SKILLS :

To perform this job successfully, must have a strong background of computer proficiency and operational experience of industry standard software systems, including but not limited to standard Microsoft Windows operating based platforms such as Outlook, Excel, and Word.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note : The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or business needs. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity / Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRRA Federal Contractor.