Communications and Special Events Assistant

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Job ID

81840

Location

UCSB Campus

Full / Part Time

Full Time

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Job Posting Details (External)

Position Number : 40795015

Payroll Title : BLANK AST 3

Job Code : 004722

Job Open Date : 10 / 13 / 25

Application Review Begins : 10 / 28 / 25

Department Code (Name) : COMS (COMPUTER SCIENCE)

Percentage of Time : 100

Union Code (Name) : CX - Clerical / Admin

Employee Class (Appointment Type) : Staff : Career

FLSA Status : Non- Exempt

Classified Indicator Description (Personnel Program) : PSS

Salary Grade : STEPS

Pay Rate / Range : The budgeted salary range that the University reasonably expects to pay for this position is $29.35 - $32.91 / hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $29.35 - $42.06 / hr.

Work Location : 2104 Harold Frank Hall

Working Days and Hours : M-F, 8 am - 5 pm

Benefits Eligibility : Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable : In person

Special Instructions : For full consideration, please include a resume and a cover letter as part of your application.

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement : The Computer Science Department has developed a strong curriculum which offers programs leading to the degrees of Bachelor of Science in Computer Science, and Bachelor of Science in Computer Engineering at the undergraduate level, and Master of Science and Ph.D. in Computer Science at the graduate level. Our 43 permanent faculty are committed to excellence in teaching and innovative research programs at the leading edge of computer science. Our programs are comprised of a dynamic environment for research, a state-of-the-art teaching program, and a first-class faculty. Our degree programs help students become computer professionals who are prepared for long-term careers in information technology. Our graduates work in a spectrum of settings, from Fortune 500 companies to start-ups, as well as in government and universities.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties :

Under the supervision of the Academic Personnel and Operations Coordinator, the Communications and Special Events Assistant provides administrative support to the Department Chair and Business Officer. Helps develop the Computer Science department's outreach and communication. Assists in planning and implementing departmental conferences, colloquia and special events including the annual CS Summit and the weekly Theory seminar series. Maintains the department website and social media presence.

Required Qualifications :

• High School Diploma or GED
• 1-3 years Clerical experience
• Strong administrative and organizational skills.
• Thorough knowledge of administrative procedures and processes including word processing, spreadsheet and database applications.
• Excellent verbal and written communication skills, active listening, critical thinking, time management.
• Thorough knowledge of the fundamentals of writing, grammar, syntax, style and punctuation.
• Thorough skills to write clear, lively, engaging and compelling copy in a variety of styles appropriate to target audiences and / or the broader public, while ensuring adherence to the location's message.

Preferred Qualifications :

Special Conditions of Employment :

Misconduct Disclosure Requirement :

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time :

35% Special Events : Assists in planning and implementing departmental conferences, colloquia, and special events including weekly colloquia, quarterly distinguished lectures and annual CS Summit. Helps manage logistics including event timelines, catering, hotel reservations, room reservations. Assists with travel and scheduling of faculty candidates during recruitment. Assist in coordinating annual Department BBQ, Faculty Retreat and other department events. Assists in coordinating annual Advisory board visits including travel planning and scheduling.

30% Department Communications : Under the supervision of the Public relations committee, helps develop marketing and branding of the Computer Science department. Writes content for website and printed material including departmental newsletter. Researches, writes and edits copy. Responsible for keeping news on website up to date. Maintains department presence on social media including Facebook and Twitter. Produces programs for CS Summit and posters for Distinguished lectures. Assists Department Chair with presentation materials.

25% Chair's Assistant : Provides administrative support to the Department Chair including maintaining the Chair's calendar, managing emails to the chair's functional account, drafts memos and power point slides. Provides administrative support to the Business Officer as needed.

10% Website Maintenance : Adds new content and updates existing content on department website as received from faculty and staff.

UC Vaccination Programs Policy :

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals

For more information, please visit University of California Policy on Vaccinations - https : / / policy.ucop.edu / doc / 5000695 / VaccinationProgramsPolicy

Equal Employment Opportunity :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations :

The University of California endeavors to make https : / / www.jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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Application Status : If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.