Event Coordinator

Title : Event Coordinator

Location : El Segundo, CA

Duration : 4+ Months

Looking for those who can work on only W2

Description

This role is a unique opportunity to gain hands-on experience across Corporate Event Planning, Trade Shows, and Corporate Philanthropy in a fast-paced, goals-oriented environment, all while being mentored and developed. The role will support the event objectives of the wider team with a focus on meeting planning and provide administrative support specifically to the Director, Global Corporate Events. The role will particularly suit a candidate with a degree in Public Relations, Hospitality, Communications or English, who also has a baseline of administrative experience assisting senior-level executives.

What Your Impact Will Be :

• Manage busy schedules and calendars; multiple meetings with direct reports, colleagues and external partners in various time zones
• Professionally respond to external partners via phone and email
• Schedule weekly direct report meetings and other recurring meetings
• Process purchase orders and invoices for agency expenses and assist with budget details
• Complete and submit expense reports for executives
• Communicate with the executives on a daily basis, prioritizing messages and requests that come across the desk
• Personal tasks including getting lunch when calendar schedule requires
• Managing a busy schedule for VP, juggling time zones and senior-level stakeholder relationships and needs
• Scheduling and managing recurring team meetings
• Arranging travel including air, hotel, ground transportation for VP; submitting and managing VP expenses
• Prioritizing executive’s schedule based on knowledge of needs & priorities
• Interact / Collaborate with C-suite executive assistants and teams
• Provide backup coverage as needed when the department coordinator is out of office

Qualifications

What We’re Looking For :