Executive Assistant PRN

Job Description

Job Description

Schedule : 20-25 hrs / week

Pay range : $18 - $22 / hr

ESSENTIAL FUNCTIONS

• Monitors the current status of the work for assigned Leadership.
• Anticipates needs by gathering records, reports, correspondence, or other specific information; assists the Executive in preparation for meetings and proactively assists the assigned Executive in his / her duties.
• Maintains travel arrangements and appointment calendars. Arranges appointments, meetings, and conferences. Contacts the appropriate individuals to attend. Proactively assists the assigned Executive in all matters pertaining to effective time management.
• Assists in preparation for meetings by creating and ensuring that all agendas, minutes, and presentations are adequately prepared in a timely and effective manner.
• Handles a variety of matters involving contact with various staff, board members, physicians, committees, government agencies, and the public. Ability to communicate effectively.
• Answers and screens telephone calls. Returns telephone calls as needed. Composes correspondence and distributes it to appropriate individuals. Fulfills reception duties as assigned.
• Assists with compiling projects, strategic plans, and financial reports as assigned. Organizes all electronic and paper files associated with the assigned Executive.
• Maintains the strictest confidentiality regarding all matters. Handles sensitive materials and information.
• All other duties as assigned.

EDUCATION

EXPERIENCE

KNOWLEDGE

SKILLS

ABILITIES

ENVIRONMENTAL WORKING CONDITIONS

PHYSICAL / MENTAL DEMANDS

Requires sitting and standing associated with a normal office environment.