Accounts Payable Associate- Park & Recreation

Accounts Payable Associate

At Mecklenburg County, you'll have the chance to build a career as unique as you are with support, inclusive culture and technology to become the best version of you. We're counting on YOUR unique voice and perspective to help Mecklenburg County become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Mecklenburg County Park and Recreation Department (MCPRD) strives to enrich the lives of our residents. We do this by providing exciting and safe recreational amenities and programs, change to improve our resident's fitness levels and decrease health care costs. This contributes to a sense of community through events and spaces for the public to socialize, thereby increasing property values and providing tourism venues. We protect open space, natural areas, and our treasured tree canopy through stewardship. We play a critical role in ensuring Mecklenburg County achieves its vision that the county "will be a community of pride and choice for people to LIVE, WORK and RECREATE." The department serves a population exceeding one million residents and serves the City of Charlotte, six towns, and the unincorporated areas of the county covering 523 square miles. In addition, the department manages over 21,000 acres and 230+ parks, nature preserves, greenways and facilities. The Mecklenburg County Park & Recreation Department is continually recognized for its cutting-edge programs, state-of-the-art facilities and unique partnerships. Our success is rooted in our staff. If you are interested in joining a dynamic team, dedicated to building a better community, and being recognized as leaders both in our community and across the country, then Mecklenburg County has great opportunities for you.

Position Summary

Mecklenburg County Park and Recreation is excited to add an Accounts Payable Associate to the team! This position will work directly with Park and Recreation's Business Office performing general accounting functions. This includes but is not limited to daily deposit reconciliations of over 30 recreation facilities and tracking of discrepancies, processing refunds through our reservations management system and data entry of all deposit tickets and cash receipts into our accounting systems. In addition, this position will maintain communication with all supervisors and managers regarding deposit reconciliations and refunds by phone, in-person or via email. The successful candidate will have a strong attention to detail and have experience in accounts receivable and accounts payable roles.

By applying to this position, you are eligible to be considered for a similar role, in which you meet the minimum qualifications for, at other Park and Recreation locations should they become available. If you are looking to grow in your career, or transition laterally into a new role, don't miss this opportunity to apply!

Preferred Qualifications

Bachelor's Degree in Accounting, Finance, Business Administration, or a related field

Knowledge of general accounting policies and procedures

Essential Functions

Plan and implement daily operational tasks for assigned specialized accounting function such as grants administration; also perform general accounting and fiscal work for other division accounting functions

Establish effective working relationships with internal and external parties and provides information and assistance regarding program policies and procedures

Receive, and process financial documents for assigned accounting functions; review documents; ensure accuracy; complete with appropriate information such as account codes, and assigning vendor numbers

Enter information into automated financial information systems and submits for processing

Prepare and process invoices / bills for County services, receipts for incoming payments and revenues; ensures accuracy, completeness, and appropriate coding

Accept and post payments for assigned programs / functions, and prepares receipts

Monitor accounting activities and compare with established budgets and / or projections

Prepare reports of accounting activities such as grant reporting summaries, reports of budget deviations, revenue and sales reports, revenues and expenditures reports

Establish and maintain accounting information in the automated financial information systems; posts information and performs data entry for accounting transactions; maintains automated files and databases; processes data to produce accounting documents and retrieve data for reports and / or records

Reconcile accounting transactions and documentation, bank statements and the general ledger for assigned accounts and / or accounting functions

Minimum Qualifications

Experience : Minimum of two (2) years of accounting or administrative work for an assigned area

Education : Associate's Degree in Finance, Business Administration, or a related field

Combination of relevant education and relevant experience accepted? : Yes

Licenses / Certifications

May require a valid North Carolina or South Carolina Driver's License and County Driving Privileges

Computer Skills

Proficient in various computer applications including Microsoft Office Suite

Knowledge, Skills, and Abilities

Knowledge : Standard practices, methods, and materials of assigned work Business math concepts. Filing and record-keeping principles Uses and properties of supplies and equipment. Applicable federal, state, and local laws, codes, regulations (based on assignment) Customer service principles Modern office technology

Skills : Understanding written sentences and paragraphs in work related documents Talking to others to convey information effectively Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems Using mathematics to solve problems

Abilities : Active Listening : Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting Applied Learning : Assimilating and applying new job-related information in a timely manner Communication : Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided Decision Making : Identifying and understanding issues, problem and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints and probably consequences Work Standards : Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence

Compensation and Benefits

In addition to a competitive salary, Mecklenburg County offers a generous benefits package which greatly increases your total compensation. Benefits include medical, dental, vision, life, short term disability, long term disability, accident, cancer, critical illness, medical bridge and pet insurance; dependent care, healthcare and commuter flexible spending accounts; health savings account; paid holiday, vacation and sick days; near site clinics for preventive care and illnesses; an employee discount program which provides discounts for retail, dining, shopping, travel, tickets and more; an employee assistance program including financial and legal counseling; access to Mecklenburg County fitness and aquatic facilities; paid family leave; tuition reimbursement; a 5% employer match on retirement savings plan contributions and a defined benefit plan for retirement.

Work Environment

Works in an office setting with moderate noise

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor's request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and / or disaster situations.