Accounting Manager

Job Description

Job Description

Role Description

The Accounting Manager will be responsible for overseeing financial statements, maintaining fixed assets, and managing journal entries. Additional duties include performing financial analyses, supporting finance-related processes, and ensuring accuracy and compliance with accounting standards and regulations.

Position Requirements

Minimum 10 years of accounting experience , including invoicing, supervision of accounting staff, customer interaction, collections, accounts payable, reconciliations, and general accounting.

Strong computer and ERP software proficiency .

Ability to manage banking relationships, client billing, and timely receivables.

Responsible for supervising daily postings of sales and cash deposits, along with reconciliations.

Experience with auditing procedures , statement reconciliation, and general office processes.

Organizational Structure

This position reports to the VP of Finance and works closely with company leadership. Regular collaboration with the Sales, Customer Service, and Manufacturing departments is required. The Accounting Clerk reports to this position.

Activities and Duties

Manage all invoicing and receivables collection processes.

Communicate effectively with customers and internal departments.

Maintain accurate financial documentation and records.

Provide backup support for Accounts Payable.

Monitor and manage cash flow to ensure financial stability.

Maintain strong relationships with banks, auditors, and insurance companies.

Keep the VP of Finance and President informed of the company's financial position.

Learn and demonstrate understanding of the full accounting structure and processes.

Accountabilities

Maintain all financial, payroll, tax, and bank records securely and confidentially.

Coordinate information between Production, Sales, and Inventory for invoicing and cash flow planning.

Review documentation for accuracy and ensure timely client billing.

Manage collections and keep open invoicing under 60 days.

Oversee reporting and computer processing of sales, inventory, and accounting transactions.

Learn Accounts Payable and assist during physical inventories.

Take on additional tasks as assigned to support broader accounting functions.

Seek clarification when needed-do not assume or guess.

Specific Accounting Functions

Accurately post deposits and withdrawals to maintain up-to-date bank records in ERP / accounting software.

Post customer payments, handle cash advances, and record adjustments or write-offs correctly.

Perform monthly bank reconciliations by the 5th of each month.

Review daily shipping documents for accuracy and completeness.

Work with Production to ensure goods are released and billed correctly.

Generate and distribute invoices daily.

Prepare A / R trial balances, follow up on past-due accounts, and manage customer credit holds.

Communicate with internal teams and customers to resolve outstanding issues.

Assign and supervise daily tasks for the A / R Clerk.

Qualifications

Proven experience in preparing and analyzing financial statements .

Strong analytical and problem-solving skills.

Experience in managing journal entries and general ledger activities.

Knowledge of finance principles, fixed asset management, and reconciliation .

Excellent organization, accuracy, and attention to detail.

Bachelor's degree in Accounting, Finance, or related field.

CPA certification preferred.

Proficiency with accounting software and ERP systems .