Administrative Coordinator

Administrative Coordinator

GENERAL SUMMARY

The Administrative Coordinator is responsible for providing a variety of administrative and support functions in a dynamic environment with high attention to detail. Responsibilities include supporting management and departmental leadership with meeting correspondence, coordination of data, and preparation of presentation materials. The Administrative Coordinator is an independent problem solver and responsible for organizing the workload to meet the established priorities across numerous departments. Reports to department leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Functions in a professional collaborative role supporting a variety of departments and multidisciplinary teams.

Performs data coordination and aggregation to support a variety of special projects, including operational dashboards, workflow analyses and process improvement.

Plans and writes departmental communication and supports various departmental management with meeting coordination, scheduling, correspondence, and other communication.

Develops presentation materials using MS PowerPoint, writes talking points, and scripts for key meetings and events.

Maintains files and the integrity of confidential information, including but not limited to patient records, correspondences, data, and other related information.

Screens visitors and triages phone calls.

Coordinates special functions, which may include catering logistics and travel arrangements.

Oversees a variety of administrative functions across various departments, including mail distribution, requisitions, invoices, expense reports, and check / disbursement request.

Facilitates new employee orientation and departmental training on policies and procedures.

Liaises with other departments including, but not limited to, Information Services, Human Resources, and Payroll to coordinate various daily needs.

Performs all other duties as assigned.

LICENSES AND / OR CERTIFICATIONS

Required Licenses and / or Certifications

• None required.

Preferred Licenses and / or Certifications

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Required Education and Experience

Preferred Education and Experience

Required Knowledge, Skills and Abilities

WORKING CONDITIONS

Normal office environment with little exposure to excessive noise, dust, temperature and the like.

PHYSICAL REQUIREMENTS

Click here to view physical requirements.

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