Event Coordinator

Event Coordinator

Join the team at SoCal's first coworking space and become an integral part of a community of individuals, freelancers, entrepreneurs, startups, small businesses, and remote workers who believe that to work for yourself, you don't have to work by yourself. We're looking for a talented individual with administrative and hospitality experience, who is well-versed in customer service, CRM software, and cloud-based applications. If you're someone looking to contribute to a team, engage with others, tackle problem-solving opportunities, and build community around common and uncommon lifestyles, we want to meet you!

The Event Coordinator is responsible for managing onsite events, film shoots, and conference room bookings at our Venice and Santa Monica locations. This role requires hands-on support with venue layouts, client communication, and vendor coordination, while also assisting the sales and marketing teams with event promotion and member engagement.

Responsibilities

• Coordinate onsite events, film shoots, and conference room bookings.
• Manage event logistics including walk-throughs before and after events.
• Set up and tear down furniture, layouts, and AV equipment in alignment with client needs.
• Oversee vendor partners including cleaning crews, security, valet, and catering.
• Ensure venues remain operational, welcoming, and prepared for all bookings.
• Serve as the point of contact for client inquiries related to events and space usage.
• Assist with tours for prospective clients and event planners.
• Support the sales process : drafting and sending contracts, handling billing and invoicing, and following up with leads.
• Build strong client relationships that drive repeat bookings and referrals.
• Capture event photos and create content for social media channels.
• Design flyers, event promotions, and marketing collateral.
• Maintain and update the shared event calendar.
• Draft blurbs for newsletters and digital campaigns to highlight upcoming events.
• Support internal member events by coordinating logistics and executing marketing outreach.
• Assist with online marketing referral listings and partners.

Qualifications

Perks

Requirements

Work Schedule