CMMS Administrator

CMMS Administrator - JLL

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

The CMMS Administrator is a key role within the facility management team, responsible for ensuring the efficient and effective planning and scheduling of maintenance activities. This position requires an individual with strong organizational skills, attention to detail, and the ability to work collaboratively with various departments and stakeholders.

What your day-to-day will look like

Maintenance Planning : Develop and implement comprehensive maintenance plans that ensure the reliability and availability of facility equipment and systems.

Scheduling : Create and manage detailed schedules for maintenance activities, coordinating with internal teams and external contractors to minimize downtime and disruptions.

Resource Allocation : Allocate resources, including personnel, tools, and materials, to ensure maintenance tasks are completed efficiently and effectively.

Work Order Management : Oversee the creation, tracking, and completion of work orders using computerized maintenance management systems (CMMS).

Documentation : Maintain accurate records of maintenance activities, including work orders, maintenance logs, and equipment history.

Compliance : Ensure all maintenance activities comply with relevant regulations, standards, and safety protocols.

Continuous Improvement : Identify opportunities for process improvements and implement best practices to enhance maintenance operations.

Coordinate Facility Condition Assessments, organize data and deliver related reports.

Manage inception, life cycle and decommissioning of facility assets and system.

Develops and maintains inventory of materials and parts critical to the facility.

Creates PO's for JLL service provider partners, ensures all invoicing is processed and works closely with the JLL finance team on monthly reporting.

Works closely with the sourcing team to ensure all vendors are ISN compliant, assists in setting up new vendors in JLL's vendor base.

Supports the FM team with contracted vendor scheduling.

Schedule vendor support for repairs and maintenance, minor works and other work requests, tracking to completion.

Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.

Required Qualifications

Education : Associate's degree in engineering, facilities management, or a related field or demonstrated equivalent experience.

Experience : Minimum of 3 years of experience in facility maintenance planning and scheduling, with a focus on complex systems and equipment.

Proficiency in CMMS and other maintenance management software.

Strong analytical and problem-solving skills.

Excellent organizational and time management abilities.

Effective communication and interpersonal skills.

Ability to work collaboratively with cross-functional teams.

Preferred Qualifications

Previous experience in Life Science or controlled environment facilities

Background in facility management or operations coordination

Experience with KPI tracking and performance measurement

Knowledge of emergency response planning and safety protocols

Familiarity with Life Science regulatory requirements and compliance

Experience coordinating corporate events and amenities

Background in inventory management systems

Previous vendor management and procurement experience

Understanding of finance processes including accruals and invoice processing

Experience with building access control systems and security protocols

Location : Onsite

Work Schedule : Monday-Friday 7am 3 : 30pm

Compensation : $37-52 / hr. (based on experience)

Estimated compensation for this position : $79,000.00 $114,600.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location : On-site San Diego, CA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.