Administrative Officer 3 (Limited)

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Job ID

82074

Location

Merced

Full / Part Time

Unspecified

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Hiring Range

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $70,200 / yr - 84,000 / yr. The salary range that the University reasonably expects to pay for this position is Step 1 : $70,200 / yr.

Job Closing Date

Remote / Hybrid eligibility : Dependent on openings.

Review of applications will occur as openings become available. Candidates will be selected for temporary employment in various departments as positions become available. This position is reopened every six months so please re-apply if you remain interested in the position. This position will close on 12 / 31 / 2025.

These union positions are represented by the bargaining unit Clerical & Allied Services - CX Teamsters Local 2010 .

Please note : These are temporary positions.

About UC Merced

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities to be designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced is a smaller, more intimate campus compared to its sister campuses, while equipped and staffed as a cutting edge, 21st century research institution. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships and a growing community in the heart of the San Joaquin Valley, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked in the top 30 among the best public universities in the nation by U.S. News and World Report and #1 for social mobility by the Wall Street Journal, UC Merced is uniquely equipped to provide world class educational opportunities to dynamic and enterprising students in the Valley and throughout the state. In partnership with UC San Francisco, UC Merced has launched a rigorous medical education program that will supply the Valley with culturally competent providers dedicated to improving local access to quality care. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and is accelerating the continued economic development of the region.

About the Job

As a member of the CollegeCorps staff, this position uses skills as a seasoned, experienced program professional to develop, organize and oversee the CollegeCorps recruitment processes of both host-site / and fellows. This professional is responsible to apply grant specific practices to enhance and support campus-community partnerships. Provides timelines, rubrics and resources for successful host site and fellow recruitment and collaboration. Communicates regularly and professionally with fellows, CollegeCorps staff and program stakeholders. Provides regular updates and progress reports to all constituents. Demonstrates knowledge of grants and grant management and reporting. Manages responsibilities in the following functional areas : Host-site and fellow recruitment and selection, training, orientation and weekly updates and support, works as part of the CollegeCorps program team within the Community Engagement Center (CEC), reporting directly to the Director, and working closely with the entire CollegeCorps and CEC staff to manage the CollegeCorps grant program goals and directives. This professional possesses abroad job knowledge, strong communication skills, good people management skills, and effective project monitoring, follow-through, task completion and reporting.

KEY RESPONSIBILITIES

• Supports the management and completion of required individual fellow records and files, National and Criminal History Background checks for fellows enrolled in CollegeCorps. Meets with fellows individually to resolve questions and completion of fellow required documents. Provides training and oversight for online fellow hours tracking platform, America Learns. Supports Grant Administrator with financial management and reporting, facilities reservations, use and funding, technology use and device tracking, compliance fiscal and budgetary. Supports Grant Administrator in program activities and partnerships, data collection, and State and Federal granting communication. Supports operations from expense tracking and expenditure documentation, coordination with Campus departments, Purchasing, contracts and grants office, compliance procedures, documentation and reporting of site activity. Provides input in the development of budgets, financial and program performance reports for State and National submission.
• Support with the management of post-award activities using knowledge of grant and contract management rules and regulation, technical expertise, and analytical skills. Monitors budget and prepares local transfer of funds and inter-location transfer of funds related to maintaining budget. Prepares corrected entries, financial journal and other documents.
• Develops and prepares budgets and financial reports for funding which may be complex.
• Coordinates and participates in a variety of human resources activities including employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll for unit / department. Gathers, analyzes, prepares and summarizes financial and HR reports.
• Support with the logistics for fellow program activities, campus visits, and summer activities.
• Develops and implements procedures for supply inventory and to keep equipment in good working condition.
• Communicates regularly with fellows to maintain all required service records, including service hours. Alerts Grant Administrative Officer to irregularities or unusual changes to program reports or student problems 35 or concerns. Works closely with Program Manager and Fellow Support Coordinator to ensure all fellows needs within the Program are being addressed.
• Supervises student employees. Participates in student staff recruitment, hiring and training. Meets with student staff individually for task and professional evaluation and development.

Qualifications

EDUCATION and EXPERIENCE

CRITICAL KNOWLEDGE and SKILLS

Background Check

Background check required.

Policy Statement

How to Apply :

An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Smoke and Tobacco Free Policy :

The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http : / / smokefree.ucmerced.edu .

E-Verify :

All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts / subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule :

For information on the comprehensive benefits package offered by the University of California visit : http : / / ucnet.universityofcalifornia.edu / compensation-and-benefits /