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Operations Coordinator at Boston University Hillel

Operations Coordinator at Boston University Hillel

Hillel InternationalBoston, MA, US
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Operations Coordinator at Boston University Hillel

Make a meaningful impact on Jewish student life by joining Boston University Hillel, a vibrant and welcoming nonprofit community at a world-renowned private university. Here, you will help connect people, vital resources, and support to advance our mission of enriching Jewish life on campus. Boston University proudly hosts one of the largest Jewish populations at any private university worldwide, with 4,000 Jewish undergraduate and 2,000 Jewish graduate students and you can play a key role in supporting this extraordinary community.

We're excited to welcome an Operations Coordinator, reporting to the Chief Operating Officer. You'll also work closely with the CEO, Executive Director, and Campus rabbi. As an essential member of the BU Hillel team, you will actively contribute to many behind-the-scenes operations that ensure our organization runs smoothly and effectively. Working under the COO, you'll assist with building operations and program support, gaining invaluable experience in the heart of Hillel's mission.

In this role, you will receive robust training and personalized mentorship from leaders at BU Hillel and Hillel International, providing a broad understanding of all facets of our work. You'll be a cherished part of our close-knit team of 12 professionals, participating in staff meetings, holiday celebrations, and signature events that bring our community together. Join us and become part of a warm, impactful, and inspiring environment where your contributions truly matter.

What You'll Do

Building Operations and Oversight

  • Daily oversight of building appearance and functionality
  • Liaison with Boston University Facilities for repairs and maintenance
  • Assist Chief Operating Officer on building security, security protocols, and staff training
  • Provide administrative support as needed for the Senior Leadership team

Student Employee Management

  • Recruit, hire, train and supervise a team of 10-12 Boston University work-study students to serve as building receptionists.
  • Maintain working relationships with BU Work Study representatives and adherence to work study arrangements

    • Room Rental Operations

  • Prepare contract, invoices and diagrams for BU Departments and outside groups
  • Coordinate setups with facilities
  • Assist with marketing of space by giving tours and answering inquiries.

    • Information Technology

  • First point of contact for any tech issues among staff
  • Manage inventory of computers and accessories

    • What You'll Bring to the Job

  • You are a systematic, creative problem solver with great attention to detail and excellent interpersonal and communications skills.
  • You are a self-starter who also works well as part of a team. You are cool under pressure, enjoy people of all ages (especially college students) and enjoy helping an organization advance.
  • No task that advances the organization is too small or too large to capture your attention and initiative.
  • Bachelor's degree, 1-2 years professional experience or strong collegiate internships / fellowships experience

    • What You'll Receive

  • High-level professional development to help develop core skills and gain expertise from changemakers, engagers, and Jewish life experts.
  • Mentoring and career coaching to help you during and after your position
  • A network of terrific colleagues from across the Hillel movement.
  • A comprehensive benefits package, including health insurance, retirement plan, Life, AD&D and Long Term Disability (LTD) insurances, Flexible Spending accounts, generous vacation / sick time, and parental leave.
  • A supportive and caring work environment.
  • Competitive salary in the non-profit marketplace. The salary for this role is $46,000

    • About Boston University Hillel

    Boston University Hillel is at the hub of a thriving city of Boston, right near Fenway Park. Home to 4,000 Jewish undergraduates BU Hillel's mission is to inspire, educate, and empower BU students to lead meaningful and joyous Jewish lives. Boston is a vital center for Jewish and young adult and family life.

    Boston University Hillel is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.

    About Hillel International

    In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision : to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at nearly 1,000 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast : to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.

    Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.

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    Operation Coordinator • Boston, MA, US