Project Manager

Administrative & Operations Support

Responsible for the overall direction, coordination, implementation, execution, and completion of complex projects ensuring consistency with the strategies, initiatives, goals, timelines, and budgetary parameters of the State Road & Tollway Authority (SRTA). Acquires resources and coordinates the efforts of project team members in order to deliver projects according to schedule, scope and budget. Resolves budgetary, technical, and scheduling issues as they arise and escalates issues of concern to management when appropriate. Maintains project status reports and project files.

Understands and ensures alignment with project goals, and business needs

Manages all project phases including initiation, planning, execution, monitoring and controlling, and close out

Manages and monitors project schedule, budget, and scope to ensure that projects remain in-scope and meet budgetary, scheduling, and quality requirements

Secures, manages, and forecasts project budget; tracks expenditures against budget

Reviews and processes invoices and drawdowns for expenditures on projects in SRTA's financial system (i.e., TeamWorks), following SRTA's processes to ensure invoices are processed within a reasonable timeframe

Develops and reviews project management documentation and schedules

Tracks and monitors project tasks, action items, deliverables, risks, issues, goals, and milestones

Identifies resources for project / program implementation. Manages resource allocation proactively by ensuring that appropriate resources and tools are assigned to the tasks according to the project plan in order to execute the planned tasks successfully and on time

Coordinates the training of, manages, and motivates the project team, as well as resolves team conflicts

Monitors planning, development, implementation, construction, training and testing activities and reports on any issues, delays, changes, or concerns to management

Manages and coordinates with vendors, consultants and other project stakeholders as needed

Manages, reports, and documents changes to the project scope, schedule, and costs using appropriate verification techniques. Works with SRTA's Legal department to process contracts, task orders, change orders and amendments

Manages these contract documents to ensure adherence to legally binding requirements

Follows compliance and procurement processes

Manages and maintains project collaboration sites, project files, and documentation

Provides periodic project status reports to various parties, both internal and external

Facilitates internal and external project meetings and ensures detailed meeting notes are distributed to the appropriate team members

Maintains excellent communication among project stakeholders, management, and project team members

Manages proactively project issues and risks. Creates risk and issue mitigation and contingency plans

Measures project performance using appropriate tools and techniques in order to monitor the progress of the project, identify and quantify any variances, perform any required corrective actions, and communicate to all stakeholders

Maintains a flexible work schedule that may require occasionally working on evenings and weekends. It may require occasional statewide or out of state travel

Maintains a consistent, high quality, professional orientation when conducting business and providing services for the Authority and / or interacting with stakeholders

Maintains a high level of job skills by attending and completing various seminars and training courses as well as reading appropriate literature

Continues professional development in order to keep abreast of emerging technologies, methods, and best practices

Performs other duties as assigned by Management

Minimum Qualifications :

• Completion of a four-year degree from an accredited college or university in a related field (e.g., engineering, technology, management, business administration, etc.) AND two (2) years of experience in a project management position.

Understanding of PMI project management principles, methods, and techniques.

Applicants must be well organized, detail oriented, committed to excel, and possess strong interpersonal acumen for interacting with a broad range of stakeholders, internally and externally.

Driven, detail oriented, goal oriented, self-motivated, decisive, and flexible with proven ability to conform to shifting priorities, demands and timelines.

Strong leadership, high emotional intelligence, diplomatic and motivational skills including the ability to lead up, across and down multiple divisions, offices, departments, and organizations.

Excellent communication (written, verbal and presentation) and interpersonal skills.

Strong experience presenting to executive sponsors and demonstrated communication skills; both with technical and non-technical staff, and all levels of management.

Experience influencing and gaining buy-in from executives' sponsors, team members, stakeholders, and peers.

Experience working both independently and, in a team-oriented, collaborative environment.

Experience managing contracts.

Experience drafting and submitting budget proposals and forecasts, recommending subsequent budget changes where necessary.

Tools : Proficient in Microsoft Office 365 Suite including MS Project, SharePoint, Teams, Excel, Word, and PowerPoint.

Possess SRTA's core values of Integrity, Collaboration, Innovation, Customer Focus, and Diversity.

Preferred Qualifications :

All minimum qualifications, plus :

More than four (4) years of project management experience.

PMP (Project Management Professional) Certification or commitment to obtain such certification in no more than six months from date of hire.

Industry experience in the execution of tolling projects.

Direct work experience in the tolling industry and customer service systems.

Experience in governmental project management.

Experience managing software development and software implementation projects.

Experience negotiating contracts.