RETAIL OPERATIONS CLERK (Full-Time w / Benefits)

Job Summary :

Performs a variety of clerical and administrative duties at an Exchange supported by NEXCEN and an independent main Exchange such as the maintenance and control of the retail merchandise operations and compilation of reports.

Duties and Responsibilities

• Responsible for maintaining retail cost accounting records for a large number of retail locations of the Exchange.
• Compiles Monthly Comparative Sales Reports by comparing current sales with previous year's sales, computes percentage of increases or decreases by department for use by management in open-to-buy conditions and utilization of manpower.
• Prepares weekly mark-down summary reports indicating actual percent of mark-down to planned mark downs.
• Compiles daily cash over short report by register location based on computer run and Daily Cash Reports received, notifies managers so that corrective action might be taken on a timely basis.
• Responsible for the preparation of a variety of special and periodic reports relating to the retail operations.
• Forecasts department payroll on a bi-weekly basis for all locations and the department.
• Maintains associates' payroll records on a current basis, which includes data relating to pay changes, vacations, planned overtime, pending terminations, etc.
• Processes all H8 payroll time cards, computes hours of work or leave, and posts same to card.
• Determines associates' entitlement to regular hours, overtime pay, premium pay, night differential, holiday pay, and leave entitlement, assures supervisors sign time cards for approval of payment.
• Maintains price list of items on a current basis, checks extensions on purchases for designated locations, and posts data to appropriate logs and ledgers, verifies balances with computer print out sheets issued periodically.
• Maintains a number of files relating to the office functions.
• As instructed, compiles periodic and special reports based on records maintained and / or data collected, also prepares merchandise transfers based on specific information supplied.
• Maintains in current status stock control records for the retail department.
• Posts withdrawals for warehouse by merchandise transfers, posts Report of Goods Received (RGRs) as well as goods returned to warehouse from locations.
• Posts retail price changes and notifies locations of such changes.
• Insures maintenance of adequate stock levels by entering the appropriate data into the computer in accordance with established procedures, which results in the computation of pertinent stock sales ratios.
• Conducts weekly check of warehouse book inventory, other Exchanges and locations' inventory balances against actual physical inventory to ensure agreement, posts information on the computer record.
• In this connection, checks daily the load sheets, Bill of Lading from each location against transfer documents to assure proper transfers, debits, and credits to each location.
• As required, maintains number control of Inventory Sheets utilized by the various Exchanges and locations in the conduct of their inventories, assures appropriate numbers are distributed and returned to the accounting department, where sheets are missing, contacts the appropriate department.
• Types a variety of correspondence and reports pertaining to the retail operations.
• May direct the activities of several subordinate clerical personnel by making assignments, training new associates, answering questions, providing input for performance reviews.
• Works under the general supervision of a designated supervisor.
• Carries out regularly assigned duties independently in accordance with established routine procedures.
• Unusual or difficult problems are referred to supervisor for guidance and assistance.
• Work is reviewed by spot check for overall adequacy and accuracy.

Performs other related duties as assigned.

Qualifications

GENERAL EXPERIENCE

1 year progressively responsible clerical or office work of any kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.

AND SPECIALIZED EXPERIENCE

1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.

OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE

1-2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.

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