Administrative Assistant

Administrative Assistant II

Location : La Verne, CA (Hybrid – may require in-office training)

Schedule : 9 / 80 (Monday–Friday, 7 : 00 a.m.–4 : 45 p.m., alternating Fridays off); may transition to a 4 / 10 schedule (Mon–Thurs)

Duration : 6-month assignment (potential to extend / convert)

Pay Rate : $37.00–$39.00 per hour

Company Overview

This organization is a leading public utility agency that manages water treatment, distribution, and infrastructure operations serving Southern California communities. The team supports mission-critical operations, ensuring reliability and efficiency across large-scale facilities.

Position Overview

The Administrative Assistant II will support the Operations and Support Services Department at a major water treatment plant facility. This position requires a proactive, detail-oriented professional who thrives in a fast-paced, team-oriented environment. The role focuses on procurement, invoice processing, and administrative coordination, with responsibilities that support both daily operations and broader departmental goals.

Key Responsibilities

• Process invoices and payments using Oracle and related procurement systems.
• Create and process requisitions, purchase orders, and non-bid contracts.
• Research and evaluate suppliers for quality, pricing, and contract compliance.
• Maintain financial records, track expenditures, and assist in budget preparation.
• Prepare office correspondence, forms, charts, and reports.
• Coordinate travel authorizations, expense reimbursements, and arrangements.
• Support record retention, asset tracking, and training coordination.
• Assist with Board committee meeting support, including transcribing, preparing minutes, and reviewing materials.
• Perform general administrative duties, prioritize workloads, and ensure deadlines are met.

Qualifications

Education and Experience (one of the following) :

Skills and Knowledge

Please submit your resume in Word or PDF format to be considered.