Administrative Coordinator II

Administrative Coordinator II

Do you excel at creating a welcoming environment, have an eye for detail, manage multiple tasks while staying calm under pressure? Come join our team of administrative professionals! As an Administrative Coordinator II, you will support the front desk operations of our facilities while providing top-notch customer service to internal and external parties. Internally, you will coordinate proactive, administrative support for multiple leaders at the Manager and Director levels. Externally, you'll welcome, direct, and announce all visitors in a professional demeanor, screen and badge each visitor in accordance with security procedures, and answer and direct all incoming calls in a courteous manner. In addition to providing stellar customer service, you'll receive, sort, and distribute daily mail deliveries, facilitate shipping and receiving of office items, and process envelope postage, to include UPS and FedEx shipping labels. You'll be responsible for maintaining office and breakroom supplies, scheduling office equipment maintenance, and coordinating conference room set-up, catering and IT equipment requests. You'll prepare and submit expense reports and purchase requisitions, and maintain contact information and filing system processes as well as track budgets and PO balances. You will also be responsible for timely execution of all clerical duties including copying, scanning, faxing, filing and data entry. You'll liaise with Human Resources and Security in new employee orientation tasks for your facility, and you will also be required to contribute to the completion of various projects and goals for Administration, Human Resources, and Security.

Responsibilities :

• Coordinate proactive, administrative support for multiple leaders at the Manager and Director levels.
• Welcome, direct, and announce all visitors in a professional demeanor, screen and badge each visitor in accordance with security procedures, and answer and direct all incoming calls in a courteous manner.
• Receive, sort, and distribute daily mail deliveries; facilitate shipping and receiving of office items, and process envelope postage, including UPS and FedEx shipping labels.
• Maintain office and breakroom supplies, schedule office equipment maintenance, and coordinate conference room set-up, catering, and IT equipment requests.
• Prepare and submit expense reports and purchase requisitions and maintain contact information and filing system processes.
• Ensure timely execution of all clerical duties including copying, scanning, faxing, filing, and data entry.
• Liaise with Human Resources and Security in new employee orientation tasks for your facility.
• Track the budget for office supplies and other administrative expenses, including tracking balances on open purchase orders (POs).
• Manage the issuance and tracking of badges for employees and visitors.
• Create and manage name placards for office spaces and meetings.
• Handle facilities requests and ensure that any maintenance issues are promptly addressed.
• Schedule and coordinate meetings and tours, ensuring all logistical aspects are covered.
• Oversee the ambiance of the facility, ensuring a welcoming and professional environment.
• Contribute to the creation and distribution of the company newsletter.
• Participate in the completion of various projects and goals for Administration, Human Resources, and Security.

Qualifications You Must Have :

Qualifications We Prefer :

At Sierra Nevada Corporation (SNC), we deliver customer-focused technology and best-of-breed integrations in the aerospace and defense sectors. SNC has been honored as one of the most innovative U.S. companies in space, a Tier One Superior Supplier for the U.S. Air Force, and as one of America's fastest-growing companies.

This posting will be open for application for a minimum of 5 days and may be extended based on business needs. Estimated Starting Salary Range : $21.95 - $30.18. Compensation varies depending on a wide array of factors, such as candidates' key skills, relevant work experience, and education / training / certifications. The disclosed range estimate may be adjusted for any applicable geographic differential associated with the location at which the position may be filled.

SNC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more.

Important Notice : This position requires the ability to obtain and maintain a Secret U.S. Security Clearance. U.S. Citizenship status is required as this position needs an active U.S. Security Clearance for employment. Non-U.S. citizens may not be eligible to obtain a security clearance. The Department of Defense Consolidated Adjudications Facility (DoD CAF), a federal government agency, handles the adjudicative aspects of the security clearance eligibility process for industry applicants. Adjudicative factors which affect the outcome of the eligibility determination include, but are not limited to, allegiance to the U.S., foreign influence, foreign preference, criminal conduct, security violations, and illegal drug use.

Learn more about the background check process for Security Clearances.

SNC is a global leader in aerospace and national security committed to moving the American Dream forward. We're known and respected for our mission and execution focus, agility, and disruptive and rapid innovation. We provide leading edge technologies and transformative solutions that support our nation's most critical security needs. If you are mission-focused, thrive in collaborative environments, and want to make our country stronger with state-of-the-art technologies that safeguard freedom, join our team!

SNC is an Equal Opportunity Employer committed to an environment free of discrimination. Employment decisions are made based on merit without regard to race, color, age, religion, sex, national origin, disability, status as a protected veteran, or other characteristics protected by law.