Office Administrator - Huntsville, AL

Back

Office Administrator

25-550 | Posted 08 / 08 / 2025

Huntsville, Alabama, United States

Apply

Apply for this job now!

Apply

Job Description

IPG Photonics is the world's leading developer and manufacturer of high-performance fiber lasers and amplifiers for diverse applications in numerous markets. IPG's diverse lines of low, medium and high-power lasers and amplifiers are used in materials processing, defense, medical, biotechnology, scientific and advanced applications. Founded in 1990, IPG pioneered the development and commercialization of optical fiber-based lasers, a critical technology in the high-energy laser (HEL) system program.

Position Overview

We are seeking a versatile and detail-oriented Office Manager & Manufacturing Support Specialist to serve as the utility person for our Huntsville site. This multi-faceted role combines office management, procurement planning, quality control, and administrative coordination to ensure smooth daily operations across our facility. The ideal candidate will be a proactive problem-solver who can effectively manage multiple responsibilities while supporting both administrative and manufacturing functions.

Key Responsibilities

• Office Management

Oversee day-to-day facility operations and resolve miscellaneous facility issues

Maintain office systems, supplies, and equipment

Coordinate facility maintenance and vendor relationships

Ensure workplace safety and compliance standards are met

Manage office communications and correspondence

Conduct regular reviews of inventory levels and maintain optimal stock levels

Generate and process purchase orders and purchase requisitions

Monitor supplier performance and delivery schedules

Coordinate with vendors and suppliers for procurement activities

Maintain accurate inventory records in ERP / MRP systems

Analyze purchasing trends and recommend cost-saving opportunities

Perform incoming inspection of materials and components

Document inspection results and maintain quality records

Coordinate with suppliers on quality issues and corrective actions

Ensure all incoming materials meet specifications and standards

Schedule and coordinate meetings for various departments

Prepare meeting materials and maintain meeting minutes

Coordinate cross-functional activities between departments

Support special projects and initiatives as needed

Requirements

Preferred Qualifications

Physical Requirements

This position offers the opportunity to make a significant impact on our operations while developing skills across multiple functional areas. The successful candidate will be a key contributor to the efficiency and success of our Huntsville facility.

Location(s)

Huntsville

Alabama

35801

, United States

Employment Type

Non-Exempt

J-18808-Ljbffr