Assessor-Clerk-Recorder's Office Position
The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in the Assessor-Clerk-Recorder's Office, should they occur.
Under general supervision, performs a variety of specialized support duties in the Assessor-Clerk-Recorder's Office related to the processing and indexing of filed and recorded documents, and the preparation and maintenance of the assessment roll and property records; provides customer service to internal and external customers. When assigned to the Clerk-Recorder division of the office, receives, reviews, and classifies a variety of legal and other documents; determines document type, proper recording codes, and relevant information to be recorded and indexed; performs responsible office support duties adhering to legal codes and legal recording requirements; and key enters data into a permanent document index. When assigned to the Assessor's division of the office, assists in the maintenance of assessment rolls; maintains and updates property appraisal records; and performs research to determine ownership status of real and personal property according to property tax laws.
Bilingual English / Spanish encouraged to apply. Se buscan personas bilinges en ingls y espaol. Para recibir una solicitud en espaol, llame a Recursos Humanos al 234-6600.
Job Requirements and Minimum Qualifications
Duties may include but are not limited to the following :
- Provide specialized assistance to internal and external customers, either in person, by phone, by mail, or by electronic means; research and resolve difficult customer service issues by applying rules, regulations, policies, and procedures to meet customer's needs; conduct index / database searches, image capture, and reproduction.
- Collect receipts and account for specific fees and charges; balance cash drawers and prepare deposits.
- Prepare and maintain accurate records relating to the specific civil functions performed in the assigned area of responsibility.
- Update and maintain records and information in computerized systems and databases; maintain a variety of statistical or other specialized records.
- Provide procedural information regarding the assigned area of responsibility.
- Provide information or data to other parties or agencies as required.
- Monitor office operations to ensure proper function of the systems and processes being utilized; provide input and make recommendations for modifications to policies and procedures; ensure archival standards are met; preserves official records and documents.
- Perform special assignments and reporting related to the division assigned.
- Assist with developing and maintaining staff training procedures.
- Perform other related duties as assigned.
CLERK-RECORDER ASSIGNMENT In addition to general duties, may include but is not limited to the following :
Examine a wide variety of official records for legal sufficiency; record, scan, create indexes, and verify official records for archival purposes.Cite State and County laws, rules, and regulations as the basis for accepting or rejecting official records.Assist the public by reviewing and issuing official records such as marriage licenses; index, maintain, and process vital statistics records; provide certified copies of records through image or copier technology.Operate computers and reproduction / scanning equipment to capture and reproduce documents, maps, and data for archival storage and distribution to the public.Compute and collect associated fees.Answer questions of title companies, lending institutions, attorneys, and the general public regarding recording.ASSESSOR ASSIGNMENT In addition to general duties, may include but is not limited to the following :
Perform a range of duties related to the preparation and maintenance of the assessment roll and property records.Perform a variety of duties related to the ownership and assessment of real and personal property and application or exemptions.Collect, record, and manage data on real and personal property for assessment purposes.Enter data to create assessments and produce notices.Assist the public with searches of ownership and assessment records of real and personal property; create and execute database queries to produce customized reports for public and other agencies.MINIMUM QUALIFICATIONS REQUIRED Education and Experience : High school diploma or GED; and, depending on assignment, a minimum of two (2) years of progressively responsible related experience performing clerical support duties in an office setting similar to a title company, real estate office, legal or court office, or a financial institution, which included typing, filing, developing reports, transcribing information, answering telephones, and assisting members of the general public.
Licenses and Certifications : Valid Driver's License is preferred but not required. Some positions in this classification may require possession of a valid California driver's license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
Knowledge, Skills, and Abilities
Knowledge of :
Applicable legal codes, terminology, procedures, and requirements.Office practices and procedures, including filing and the operation of standard office equipment.Basic business data processing principles and the use of word processing or computing equipment.Business letter writing and the standard format for typed materials.Correct English usage, including grammar, spelling, and punctuation.Business arithmetic.Financial and statistical reporting and record keeping.Principles and techniques of customer service, under occasionally strained conditions.Skill in :
Using tact, discretion, initiative, and independent judgment within established guidelines.Operating standard office equipment, including a word processor and / or a personal computer.Utilizing specialized department computer applications.Organizing and maintaining accurate files and records.Performing detailed office support work accurately.Mental and Physical Abilities :
Explain and apply a variety of legal terminology, concepts, codes, and recording or assessment requirements in support of office functions.Prioritize workload effectively and efficiently.Make accurate arithmetic calculations.Monitor varied documents for accuracy, correctness, and compliance with codes, policies, and regulations.Read, interpret, and follow various rules, instructions, and manuals.Establish and maintain effective working relationships with other others.Understand and carry out oral and written instructionsWhile performing the essential functions of this job, the incumbent is regularly required to : walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck objects weighing up to 20 pounds.Selection Procedure & Other Important Information
Important Application Information :
It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position / s for which you apply.You must complete all sections of the application. A rsum or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a rsum or those that reference "see rsum" will be rejected as incomplete.Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and / or character.Application materials are the property of Mendocino County and will not be returned.It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.The provisions of this job bulletin do not constitute an expressed or implied contract.Examination Process : All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified
