CONFERENCE & CATERING COORDINATOR

Salary : $26 - $29 / hour

What makes FLIK click

What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions.

We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isnt merely a job but the start of a career where you can flourish.

Job Summary

The Conference & Catering Coordinator plays a vital role in supporting the successful planning, coordination, and execution of conferences, meetings, and catered events at the Kellogg Conference Hotel. This position acts as a key connector between the Sales, Conference Planning, and Operations teams to ensure a seamless transition from initial booking through event completion. The ideal candidate thrives in a collaborative, fast-paced environment, balancing administrative precision with exceptional guest service.

Essential Duties and Responsibilities :

• Serve as a liaison between the Sales, Conference Planning, and Execution (Operations) teams to ensure clear communication and continuity throughout the event lifecycle.
• Coordinate and manage group room blocks, including reservation lists, pickup tracking, and communication with clients and the Front Office team.
• Detail and manage smaller meetings, catering-only events, and internal functions, ensuring all logistics are captured accurately and executed to standard.
• Prepare and distribute Banquet Event Orders (BEOs), group resumes, and other event documentation to internal departments.
• Assist Sales Managers in transitioning confirmed bookings to the planning stage, ensuring all relevant information is captured and communicated.
• Support the Conference Planning team with large-scale programs by tracking key deadlines, coordinating setup needs, and managing changes.
• Work closely with the Food & Beverage and Banquet teams to ensure all catering details are executed to client specifications.
• Communicate with clients regarding event details, guarantees, setup changes, and billing inquiries.
• Maintain event information and documentation within the hotels event management software system.
• Provide on-site support during events as needed to ensure flawless execution and client satisfaction.
• Assist the Director of Conference Services and Sales team with administrative tasks, special projects, and reporting.

Qualifications :

Why Join the Kellogg Conference Hotel :

Located on the beautiful and historic Gallaudet University campus, the Kellogg Conference Hotel is a mission-driven property where hospitality and purpose come together. Our team delivers exceptional experiences for university partners, professional organizations, and conference guests in a collaborative, inclusive, and service-focused environment.

Apply to Flik today!

Flik is a member of Compass Group USA

Click here to Learn More about the Compass Story

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer : this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Applications are accepted on an ongoing basis.

Flik maintains a drug-free workplace.

Associates at Flik Hospitality are offered many fantastic benefits.

Associates may also be eligible for paid and / or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

Req ID : 1471021

Flik Hospitality Group

JEANNE M LANE

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