Corporate Administrative Assistant

Corporate Administrative Assistant

The Administrative Assistant will provide professional administrative and project support primarily to corporate office. This position will be based in the Chicago office and accountable to the Illinois leadership team. Projecting a professional appearance as well as excellent utilization of Microsoft Suite software and verbal communication skills is a must. The position will be Full-Time.

This position is an in-office position, 3 days a week, in our office in Chicago, IL.

The Impact You Will Have :

• Accountable for organization of common space, ordering office supplies, greeting office visitors, and answering the phone and forwarding messages to the appropriate person
• General administrative and clerical duties including organizing mail (incoming and outgoing) coordinate office access, key fobs, and parking management.
• Coordinate new employee onboarding processes
• Coordinate employee announcements
• Coordinate and manage training registrations and complete trainings
• Prepare or assist with the preparation of correspondence, reports, and materials for publications and presentations
• Manage the tracking of license renewals and provide notices to individuals who are coming up on renewals
• Accountable for tracking completed certifications and receipts
• Assisting with data entry, organization and management of accounting activities and client required reporting as needed
• Set up and coordinate office-related activities, outings, meetings and conferences as required (e.g., arranging meeting space, coordinating logistics, equipment, catering, holiday parties)

What You Will Need :