Night Audit Clerk

Night Audit Clerk

We are looking for a detail-oriented Night Audit Clerk.

The Night Audit Clerk will :

Assist and oversee all Front Desk / audit functions.

Balance Food & Beverage outlets.

Balance and post the front office accounts.

Distribute daily report and others as requested.

Follow all checklists to ensure all duties are performed. All checklists are to be signed and dated each night.

Work with staff to resolve guest request.

Handle the guest check-in / check-out needs, inquiries and reported problems.

Communicate with bellperson / drivers / housekeeping.

Be responsible for house / cash bank and deposit keys.

Obtain and verify essential guest information; ensure accuracy and completeness of all records.

Assign guest rooms on the basis of reservation requirements.

Read, maintain and make entries in the Front Desk log book.

Check for any guest mail or messages.

Inquire as to the guest enjoying their stay.

Listen attentively to all guest comments.

Thank the guest for staying with us and offer to make any future reservations.

Oversee the issue of other department keys and maintain a log showing the time and to whom issued.

Ensure the timely delivery of wake-up calls and express checkout bills to the guest.

Responsible for knowing hotel emergency procedures.

Adhere to all hotel policies and procedures and all changes that may occur.

Carry out a reasonable request by management that I am capable of performing.

Maintenance of computerized hotel systems.

Handling of major guest complaints and disturbances.

Training / guidance and advising of night employees.

Covering the post of sick and off employees.

Responsible for requesting and inventory of supplies for audit staff.

Reporting physical, financial and personal miscellaneous discrepancies to management.

Other :

Regular attendance in conformance with the standards, which may be established by Pyramid Hotel Group, from time to time, is essential to the successful performance of this position. Employee with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry and report deadlines, employee may be required to work varying schedules to meet the business needs of the hotel and report deadlines.

Upon employment, all employees are required to fully comply with Pyramid Hotel Group rules and regulations for the safe and efficient operation of hotel facilities. Employees who violate Hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.

SUPPORTIVE FUNCTIONS :

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to vary depending upon the particular requirements of the hotel.

Handle special project assignments as requested by the Controller.

QUALIFICATIONS

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with

or without reasonable accommodation, using another combination of skills and abilities.

Good working knowledge of Hospitality accounting systems.

Ability to read, write and speak the English language to communicate effectively.

Ability to exercise judgement in evaluating situations and in making sound decisions.

QUALIFICATION STANDARDS

Education :

High School diploma and / or any other combination of education and experience that provides the required knowledge, skills and abilities.

Experience :

Licenses or certificates :

None.

Grooming :

All employees must maintain a neat, clean and well-groomed appearance (specific standards available).

Other :

Additional language ability preferred.

Note : The hotel functions seven (7) days a week and twenty-four (24) hours per day. All employees, both management and hourly, must realize this fact and be aware that at times it may be necessary to move an employee from their accustomed shift as business demands.