Executive Assistant II - Finance and Business Services

Join our Team at Portland Community College

Portland Community College is the largest post-secondary institution in Oregon and 19th largest in the nation, serving approximately 80,000 full- and part-time students. PCC has four comprehensive campuses, five workforce training and education centers, and 200 community locations in the Portland metropolitan area. Our unique role is to make high-quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community. While serving this community, PCC offers employment to individuals residing in the states of Oregon and Washington.

Portland Community College embraces equity and inclusion as a priority. We are committed to building a community with a variety of backgrounds, skills, views, and life experiences. The more we value equity and inclusion, the more we will add value to the work we do and how we serve our students, engage with each other, and the Oregon Community that we serve. Creating a culture that honors equity and inclusion is our objective and the smart path forward. We also strive to ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed, please contact the PCC Talent Acquisition Team at pccjobs@pcc.edu .

What You'll Do and Who We Are Looking For

Portland Community College is seeking an experienced Executive Assistant to provide executive-level support to the Vice President of Finance & Business Services / Chief Financial Officer at our Sylvania Campus. As Oregon's largest and most diverse community college, PCC is committed to student success, racial equity, and removing barriers to education. This strategic role combines executive administration with financial operations, including supporting budget development, financial reporting, project management, and policy coordination. A successful candidate will be able to manage complex, confidential matters, coordinate with College leadership, and serve as a key liaison for Finance across the institution. We are excited to partner with a professional who has proven executive support experience, strong analytical skills, and a commitment to PCC's mission of accessible, quality education that transforms lives and strengthens our community.

Full Classification Description :

https : / / www.pcc.edu / hr / employment / management-jobs / executive-assistant-ii /

Success Criteria :

Financial Acumen - Demonstrates proficiency in supporting budget development, monitoring, and analysis; accurately prepares financial reports and presentations for executive leadership and the Board of Directors

Executive Support Excellence - Effectively manages the VP's calendar, priorities, and communications with minimal direction; anticipates needs and proactively addresses competing demands

Project Management - Successfully coordinates strategic initiatives from inception to completion, tracking progress, managing stakeholders, and meeting established benchmarks and deadlines

Confidentiality and Judgment - Consistently exercises discretion with sensitive information and makes sound independent decisions on complex, confidential matters

Communication and Liaison Skills - Serves as an effective representative of the VP's office, communicating clearly and professionally with internal staff, external stakeholders, Board members, and College leadership

Policy and Compliance Management - Maintains comprehensive policy tracking systems, coordinates timely reviews and revisions, and ensures regulatory compliance

Technical Proficiency - Demonstrates mastery of Workday ERP system, Microsoft Office Suite, and Google Workspace; produces high-quality presentations, reports, and executive-level correspondence

Organizational Excellence - Maintains efficient document management systems, meeting coordination processes, and follow-up tracking that support seamless operations

Collaboration and Relationship Building - Works effectively with diverse stakeholders across the College, including the Executive Assistant team, HR, and various departments

Adaptability and Problem-Solving - Responds effectively to changing priorities, handles interruptions professionally, and develops creative solutions to operational challenges

Minimum Qualifications :

Associate’s Degree in business administration or related field (Note : Relevant experience may substitute for the degree requirement on a year-for-year basis.)

Four (4) years of progressively responsible administrative support experience

Why You'll Love Working Here

The PCC district encompasses a 1,500-square-mile area in northwest Oregon and offers two-year degrees, one-year certificate programs, short-term training, alternative education, pre-college courses and life-long learning. As part of our College community, you’ll enjoy :

• A collaborative and inspiring campus community
• Opportunities for learning and professional development

Position Grade Confidential HH

Employment Type Full time

Total Rewards Package / What We Offer

14.67 hours of vacation leave per month

More detailed information on the benefits plans, who is eligible, and how to enroll or make changes can be found at pcc.edu / hr / benefits . Please email PCCBenefits@pcc.edu if you have any questions.

How We Determine Initial Salary Placement

The initial salary placement typically is between the minimum ($68,016) to the range midpoint ($83,318). Placement will generally not exceed the mid-point, based on qualifications, experience, and internal equity.

PCC Confidential Salary Schedule :

https : / / www.pcc.edu / hr / wp-content / uploads / sites / 49 / 2024 / 07 / FY25-Confidential-Schedule-Banner-Export.pdf

Oregon Veterans' Preference in Public Employment Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation :

Notice of the Availability of the Annual Security Report Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.

PCC Employment Offers are Contingent Upon the Successful Completion of a Criminal Background Check

Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees.

Contact PCC at pccjobs@pcc.edu if you have questions