Office Operations Manager

We are seeking a Business Operations Office Manager in South Denver. This role blends Executive Assistant responsibilities with operational support. The ideal candidate will provide high-level administrative support while also assisting with key business operations. The ideal candidate thrives in a fast-paced, high-functioning environment, can pivot seamlessly between tasks, and anticipates needs before they arise.

Job Duties :

Assist different roles and individuals within the office, including supporting family members and leadership personnel

Anticipate the needs of high-net-worth executives and proactively manage tasks

Provide administrative assistance to the Operations Director and various members of the family; including scheduling appointments, managing calendars, and handling correspondence

Assemble, organize, and maintain confidential and cohesive documents

Assist with coordination and communication with the family’s estate manager as needed

Manage daily mail : sort, distribute, and forward to the appropriate family member

Scan, organize, and distribute accounting and operational documents (e.g., bills, invoices)

Assist with onboarding paperwork for new hires across multiple operating businesses

Order and maintain office supplies, snacks, and kitchen items

Maintain break room and common areas (tidying, unloading dishwasher, managing coffee supplies)

Plan and coordinate office and family events such as holiday parties, baby showers, and other celebrations. Own event logistics including ordering food, decorations, and other supplies

Support miscellaneous projects for the family and operating businesses as needed

Manage IT ticket submissions and resolve IT-related issues. Take responsibility for handling all IT matters, those requested by members in the office

Assist in coordinating travel arrangements, primarily focusing on flight coordination

Serve as the primary point of contact for phone calls, emails, and in-person guests; direct communications appropriately

Greet and assist delivery drivers, employees, and visitors

Requirements :

Prior experience in an executive administrative role

Comfortable supporting high-net-worth individuals and multiple business operations, providing

"white glove"

service

Proactive, resourceful, and capable of independently managing a wide variety of responsibilities

Proficiency in Microsoft Office Suite

Tech-savvy with experience using common office software, scanning, emailing, and document management

High level of discretion and professionalism when handling confidential information

Ability to handle constructive criticism with resilience and maintain a positive attitude

Exceptional organizational, multitasking, and problem-solving skills

Ability to pivot between tasks while maintaining attention to detail and professionalism

Strong written and verbal communication skills

Positive and cheerful attitude, with a team-first mindset

Benefits & Compensation :

Pay : $70,000 - $80,000 / annually depending on years of experience

Discretionary annual bonus

Boost your financial future with a

401(k) plan.

Once you're fully vested, you become fully entitled to the employer's contributions, reaching up to 6%

Celebrate holidays and your personal days with

paid time off starting at 3 weeks per year, paid holidays, as well as sick time

Competitive medical, dental, and vision insurance

Enjoy work perks such as free snacks, a business casual dress code, work from home each Friday and more!