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Accounts Payable Associate

Accounts Payable Associate

Collin CollegeMckinney, TX, US
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Accounts Payable Specialist

Provide excellent customer service to vendors, staff and faculty through timely and accurate accounts payable and local travel expense report processing. Manage large volumes of work in a fast-paced environment. Process supplier payments, review and approve expense reports, perform reconciliations and related research.

Essential Duties and Responsibilities

  • Utilize Workday to enter all invoices, and supplier invoice requests in a timely and accurate manner. Research and resolve invoice issues with supplier or procurement.
  • Provide training to staff and faculty on accounts payable processes in Workday.
  • Reconcile weekly reports to ensure payments are made timely.
  • Review, audit and approve Workday Local Travel Expense Reports submitted by staff and faculty.
  • Answer phones and troubleshoot Workday issues with staff and faculty.
  • Recommend changes in procedures to improve the efficiency and effectiveness of the Accounts Payable function.
  • Build and maintain positive working relationships with co-workers, other district employees, and the suppliers using excellent customer service.
  • Be an integral team player, which involves flexibility, cooperation and communication.

Supplemental Functions

  • Perform other duties as assigned.
  • Perform all duties to maintain all standards in accordance with college policies, procedures and Core Values.

    • Knowledge, Skills and Abilities

  • Knowledge of Accounts Payable and Accounting
  • Knowledge of Workday preferred but not required
  • Working knowledge of Microsoft Office
  • Research and resolution skills
  • Math skills
  • Verbal and written communication skills
  • Computer skills including software programs for communication, data collection and decision making including, but not limited to, Microsoft Office Outlook, Word, and Excel
  • Data entry skills
  • Multi-tasking skills
  • Ability to pay attention to detail
  • Ability to work independently and as a member of a team
  • Ability to think critically by applying problem solving practices, using technology and other resources appropriately
  • Ability to communicate effectively by speaking and writing clearly, concisely, and professionally

    • Physical Demands, Working Conditions and Physical Effort

    Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and / or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

    Requirements Associate degree from an accredited institution or Accounts Payable certification required.

    Two (2) years of related work experience required. A High School diploma / GED and four (4) years of related work experience to meet the requirements for this position.

  • This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.

    • Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the essential functions.

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    Associate Account • Mckinney, TX, US