Office Coordinator

Office Coordinator

Location : Deer Park Reports To : Branch Manager

The Administrative Assistant in the staffing industry provides essential administrative support to ensure the efficient operation of the office. This role involves managing office tasks, assisting with recruitment processes, maintaining employee records, and supporting both clients and candidates throughout the hiring process.

Key responsibilities include :

• Manage office supplies inventory, order supplies as needed, and ensure the office is well-organized.
• Maintain the cleanliness of the front office daily and weekly.
• Maintain office filing systems, both electronic and physical, ensuring all documents are properly archived.
• Handle incoming and outgoing correspondence, including mail, and emails.
• Handle incoming high volume phone calls; calls vary from 150-200 call per day.
• Screen resumes and applications, and schedule interviews for recruiters.
• Coordinate and facilitate candidate interviews, including arranging interview logistics and providing necessary information to candidates.
• Maintain and update employee records, ensuring all information is accurate and up to date.
• Assist with the onboarding process for new hires, including preparation of onboarding materials.
• Assist with background checks.
• Handle confidential information with utmost discretion and professionalism.
• Serve as the first point of contact for clients and candidates, addressing inquiries and providing information as needed.
• Provide exceptional customer service to clients and candidates, ensuring a positive experience throughout the hiring process.
• Perform general clerical duties, including photocopying, faxing, and mailing.

Required qualifications include :

Skills include :

Working environment :

Benefits include :