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Accounting Manager for a US Construction Company
Accounting Manager for a US Construction CompanyOnlyExperts • New York, NY, US
Accounting Manager for a US Construction Company

Accounting Manager for a US Construction Company

OnlyExperts • New York, NY, US
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Position : Accounting Manager (Construction & Facilities Maintenance)

Job Class : Full-time (Remote)

Work Schedule : EST — New York business hours

Reports to : Company President (partners closely with the CFO)

Direct Reports : Staff Accountant; AP / AR Specialists

Summary

The Accounting Manager owns day-to-day accounting and finance operations and leads a small team in a high-volume repair, maintenance, and construction environment. This role is heavy on reconciliations and US GAAP accrual accounting , with deep responsibility for construction-specific practices including job costing percentage-of-completion revenue recognition , and Work-in-Progress (WIP) management, specifically Costs in Excess of Billings (underbillings) and Billings in Excess of Costs (overbillings) . You'll drive month-end close, prepare and analyze financial statements, ensure compliance with accounting standards, and continuously improve processes and controls.

Essential Functions

Full-Cycle Accounting & Close

  • Own month-end, quarter-end, and year-end close; prepare and review journal entries (accruals, deferrals, revenue, payroll, inventory / parts, prepaid, fixed assets).
  • Produce accurate and timely financial statements (P&L, Balance Sheet, Cash Flow) with variance analysis and commentary.
  • Maintain the chart of accounts and cost codes; ensure consistent, accurate coding across a high volume of transactions.

Reconciliations

  • Perform and review bank and credit card reconciliations (monthly and as needed), merchant / processor reconciliations, and daily cash application reviews.
  • Reconcile all balance sheet accounts (AR, AP, inventory / parts, payroll liabilities, accrued expenses, prepaids, fixed assets, retained earnings).
  • Tie-out subledgers to the GL (AR aging, AP aging, WIP, inventory / parts), resolving discrepancies promptly.
  • Construction & Project Accounting

  • Manage job setup, job costing, and budget-to-actual tracking for construction and high-volume R&M / quick-turn work orders.
  • Prepare monthly WIP schedules , including Costs in Excess of Billings and Billings in Excess , with clear roll-forwards and GL tie-outs.
  • Apply US GAAP revenue recognition for construction (e.g., percentage-of-completion) and service / maintenance revenue streams.
  • Oversee progress billings , change orders, retainage, and closeout documentation.
  • AP / AR, Billing & Cash

  • Oversee AP (3-way match, approvals, vendor setup, terms optimization) and AR (invoicing cycles for high-volume work orders, progress billings, cash application, unapplied cash resolution).
  • Coordinate with Operations / Dispatch for timely billing of quick repairs and maintenance jobs; reduce billing cycle times and DSO.
  • Maintain subcontractor compliance (W-9 / 1099, COIs, lien waivers) and vendor master integrity.
  • Controls, Compliance & Audit

  • Develop, implement, and maintain internal controls , accounting policies, and SOPs.
  • Prepare audit-ready workpapers ; coordinate annual financial audit and insurance audits ; lead PBC responses.
  • Manage business license and registration renewals (multi-state) and coordinate insurance renewals and documentation.
  • Utilize automated tax tools for sales & use tax (and VAT / GST where applicable); coordinate with external CPA on federal and state income tax filings.
  • Reporting, Planning & Partnership

  • Prepare management reports (WIP, job profitability, backlog, AR / AP aging, cash forecasts, KPI dashboards) for leadership.
  • Partner with the President and CFO on the Annual Operating Budget and rolling forecasts; provide cost and margin insights.
  • Serve as a point of contact for clients, vendors, lenders, auditors, and other business partners.
  • Deliver ad hoc analyses to support pricing, resource planning, and operational decisions.
  • Qualifications

    Required

  • Bachelor's degree in Accounting or Finance.
  • 5+ years of progressive GL / full-cycle accounting experience with US GAAP in a construction and / or facilities maintenance environment.
  • Demonstrated expertise with reconciliations (bank, balance sheet, subledger tie-outs) and accrual accounting
  • Proven experience with WIP and over / under billings (Costs in Excess / Billings in Excess) and job costing
  • Advanced Excel skills (lookups, pivots, error-tracing) and comfort working in high-volume transaction environments.
  • Strong documentation habits; able to produce clear, audit-ready workpapers.
  • Preferred

  • CPA (active or in progress) or public accounting / audit experience.
  • Experience implementing or optimizing accounting processes and internal controls.
  • Familiarity with construction / field service systems and accounting ERPs (e.g., QuickBooks Online, Sage 100 / 300 / Intacct, NetSuite, Viewpoint / Vista, CMiC, Procore, ServiceTitan, or similar).
  • Multi-state compliance exposure (licenses, sales / use tax, payroll nuances).
  • Competencies

  • Ownership mindset, accuracy, and urgency—especially around reconciliations and close deadlines.
  • Clear communicator who can translate financials for non-finance partners in Operations.
  • Builder of processes and teams; able to coach a Staff Accountant and AP / AR specialists.
  • Sound judgment, discretion, and integrity in handling sensitive financial information.
  • Work Environment

  • Fully remote , working EST (New York) business hours
  • Occasional overtime during month-end / quarter-end / year-end and audit periods.
  • Success Metrics (Examples)

  • On-time monthly close with complete reconciliations and zero material unreconciled variances.
  • Accurate WIP schedules and over / under billing balances that tie to the GL every month.
  • Reduced billing cycle time and DSO for maintenance and quick-repair jobs.
  • Clean annual audit with minimal findings and timely insurance audit completion.
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