Administrative Assistant

Job Title : Admin Assistant II

Location : 1616 Woodall Rodgers Fwy Dallas TX 75202 (Onsite 4-5 days in a week)

Contract : 6 months (with possibility of extension)

Summary

• Provides secretarial and administrative support to Technology leadership.
• Processes invoices, expense reports, job orders, and travel and purchase card statements using various business applications.
• Leads the purchasing and coordination of travel schedules for the Technology groups traveling overseas (India, Manila, etc.) to work with business partners.
• Leads the purchasing and coordination of travel schedules for the Directors for the seminars, conferences, etc.
• Assists with timely signing of important documentation by notifying the Directors when such documentation is ready for their signatures and facilitating the process to ensure the Directors have the answers to any questions related to the documentation
• Coordinates multiple job assignments including reports, presentations, newsletters, and special projects, using various PC software and business applications
• Supports the Directors development of reports, presentations, newsletters, etc. by reviewing formatting and grammatical details
• Utilizes available resources for optimum efficiency, sets priorities, and organizes work to ensure assignments are completed on time
• Provides administrative support for Technology projects, including ordering food, booking meeting rooms, and coordinating logistical needs.
• Maintains and applies working knowledge of Company and business unit policies, practices, and procedures.
• Performs all essential aspects and functions of the job as well as any other specific job requirements.

Education, Experience, & Skill Requirements