ADMINISTRATIVE COORDINATOR 3

Administrative Coordinator 3

Salary : $2,387.00 - $4,089.00 Monthly

Location : Baton Rouge, LA

Job Type : Classified

Job Number : R00110320

Department : LSU-Baton Rouge

Opening Date : 10 / 14 / 2025

Closing Date : 10 / 27 / 2025 12 : 01 AM Central

Job Description :

Facility Services is the entity that maintains the buildings, utility systems and grounds for Louisiana State University. The Customer Service Center staff plays a vital role in coordinating the activities of the staff with the campus community. This position could be asked to work overtime as needed. This position is vital to support the LSU EOC. This position is responsible for the data integrity in the CMMS and workday system in regards to creating work orders, invoice processing, and asset management.

Job Responsibilities :

Work Flow : The position is responsible for assisting the department in administering and managing the FAMIS system and its various functions ensuring the smooth work flow between departments. Ensure accurate daily data input of information into the system. The Representative must be able to scan and electronically attach files containing additional information, such as specifications, diagrams, instructions, etc. to work orders.-35%

Customer Service : Assist campus community by setting up work orders for crews and researching issues within the system. Training fellow employees to use the CMMS. Query the CMMS database and generate reports as requested by the Facility Services Administration and Managers. Properly assign work orders to the correct working crew and notify as needed.-25%

Budgets : Ensures correct accounting and billing @types on Work Orders within CMMS.-25%

Effective Communication : Answer calls, help patrons at the front desk, respond to emails, and other duties as assigned-15%

Minimum Qualifications :

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION :

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program :

Insurance Coverage More information can be found at https : / / info.groupbenefits.org /

Parental Leave- Up to six weeks paid parental leave

More information can be found at https : / / www.civilservice.louisiana.gov / Parental-Leave / Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year :

New Year's Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veteran's Day,

Thanksgiving Day and Christmas Day.

• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to) :

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

State of Louisiana

Louisiana State Civil Service, Louisiana, 70802

(866) 783-5462